Administrative Assistant II - 529544

The University of Alabama•Tuscaloosa, AL

6h•Onsite

About The Position

The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc. This Administrative Assistant II supports the Admissions Office at the School of Law. Duties for the position include, but are not limited to, greeting all visitors to the Admissions Office, participating in the recruitment of prospective students, answering admissions questions from prospective and admitted students, coordinating student visits and leading tours of the Law School, preparing and maintaining files and financial documents, and otherwise assisting the Admissions team on all admissions matters.

Requirements

High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
Ability to communicate effectively both verbally and in writing.
Ability to prioritize and execute multiple projects simultaneously.
Ability to work independently or collaboratively with professional colleagues depending on the project.
Ability to exercise attention to detail with a high level of accuracy.
Commitment to supporting all students and providing excellent customer service.
Proficiency with Word, Excel, Teams, and other Microsoft Office programs.
Ability to learn new software programs quickly.
Must successfully pass a pre-employment background investigation.

Responsibilities

Provides administrative support for the operations of unit.
Performs moderately complex and well documented administrative tasks.
Acts as office liaison/receptionist.
Receives and routes phone calls, emails, and/or guests.
Maintains files and enters data.
Drafts and sends communications on supervisor/departmental staff behalf.
Reconciles P-Card/Concur for other staff/faculty against departmental budget.
Performs some simple budget monitoring/entry.
Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Greets all visitors to the Admissions Office.
Participates in the recruitment of prospective students.
Answers admissions questions from prospective and admitted students.
Coordinates student visits and leads tours of the Law School.
Prepares and maintains files and financial documents.
Assists the Admissions team on all admissions matters.