Administrative Assistant II - # 26-22746

US Tech Solutions • Florham Park, NJ

22h

About The Position

Provides general administrative support to the organization. May provide back up support to higher-level management as needed. This role requires intermediate to advanced software skills, including proficiency in Microsoft Office Suite and other business-specific software. The position involves coordinating new employee onboarding, maintaining departmental files, and adhering to various corporate policies and procedures. The Administrative Assistant II will support one or two department managers and their staff, handling tasks such as word processing, document editing, data entry, and database upkeep. Moderate to minimal supervision is provided.

Requirements

• High School diploma or equivalent.
• 1+ years previous admin experience or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, SharePoint.
• Understanding of business processes and requirements.
• Self-starter able to function at a high level with general instruction and supervision.
• Build strong relationships with peers and cross-functionally.
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
• Learn quickly and can change courses quickly when needed.
• Requires proficiency in two to three vendor software programs.
• Previous clerical experience is necessary.

Nice To Haves

• Some college preferred.

Responsibilities

• Maintains and manages calendars, including scheduling meetings and proactively identifying and resolving scheduling conflicts.
• Coordinates domestic and international travel arrangements and processing of corresponding expense reports.
• Coordinates new employee onboarding.
• Maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Provides support for one or two department managers and their staff.
• Duties may include word processing, editing existing documents, keying information into existing templates, and database upkeep.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED