Administrative Assistant II

DPDHL • Groveport, OH

1d • Onsite

About The Position

DHL Supply Chain is seeking a detail-oriented Administrative Assistant II to provide essential support for their weekend shift operation. This role is critical for maintaining accurate records and enhancing associate engagement. The Administrative Assistant II will enter and maintain data in the Smart Time Kronos system, process weekly payroll records, and meet with associates to discuss and resolve payroll issues. Additionally, they will assist in facilitating employee engagement events and conduct orientation sessions for new hires, familiarizing them with company policies and culture. This position operates under the general supervision of the General Manager and provides personal secretarial services and administrative assistance.

Requirements

• At least 6 months of experience in a administrative role.
• Two years related experience
• High School Diploma or Equivalent

Responsibilities

• Enter and maintain data in the Smart Time Kronos system.
• Process weekly payroll records.
• Meet with associates to discuss and resolve payroll issues.
• Assist in facilitating employee engagement events.
• Conduct orientation sessions for new hires, familiarizing them with company policies and culture.
• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff.
• Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Benefits

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED