ADMINISTRATIVE ASSISTANT II

Rehlko•Glendale, WI

1d•$20 - $25

About The Position

The Administrative Assistant II is responsible for overseeing the daily administrative operations of the office to ensure a productive, efficient, and professional work environment. This role manages office services, facilities, vendor relationships, supplies, budgets, workplace communications, and administrative support activities. Serves as a key point of contact for employees, visitors, and external partners while driving operational excellence and a positive employee experience.

Requirements

5+ years of office administration, facilities management, or office management experience.
Experience managing vendors, budgets, and office operations.
Strong organizational and project management skills.
Excellent verbal and written communication abilities.
Budget management and financial tracking experience.
Strong problem-solving and decision-making capabilities.
Customer-service orientation and relationship-building skills.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office Suite, Teams, Outlook, and office management systems.

Nice To Haves

Associate's or Bachelor's degree in Business Administration, Operations, Human Resources, or related field preferred.
Experience supporting executive leaders and cross-functional teams preferred.

Responsibilities

Manage day-to-day office operations and administrative functions.
Establish and maintain office procedures, workflows, and best practices.
Coordinate office maintenance, repairs, and facility improvements.
Ensure the office environment is safe, organized, and compliant with company policies.
Oversee workspace planning, office moves, and seating arrangements.
Manage relationships with building management, maintenance providers, and office vendors.
Coordinate services such as cleaning, security, mail distribution, catering, and office equipment maintenance.
Negotiate vendor contracts and monitor service quality.
Ensure timely resolution of facility-related issues.
Welcome and support visitors, clients, and new employees.
Coordinate employee onboarding logistics, including workspace setup and equipment requests.
Plan office events, recognition activities, and employee engagement initiatives.
Support internal communications and office announcements.
Provide administrative support to leadership teams as needed.
Coordinate meetings, conference room scheduling, and special events.
Maintain office records, contracts, and documentation.
Support travel arrangements and expense reporting processes.