ADMINISTRATIVE ASSISTANT II - 41000974

State of Florida • Tallahassee, FL

10d • $38,609 - $44,125 • Onsite

About The Position

This Adminstrative Assistant II position is in the Office of the Attorney General within the Division of Victim Services, Bureau of Advocacy and Grants Management in Tallahassee, Florida.

Requirements

• Five (5) years of secretarial or administrative work experience
• A high school diploma or its equivalent and three (3) years of secretarial or administrative work experience
• A bachelor's degree and one (1) year of the secretarial or administrative work experience
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for up to two (2) years of the required work experience (if no bachelor’s degree)
• Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for up to two (2)years of the required work experience (if no bachelor’s degree)

Responsibilities

• Receive, generate, and process documents in accordance with established procedures. This may include processing incoming and outgoing mail; perform data entry; set up project files; compose, type, proofread and/or print labels, reports, letters, envelopes; handle mass mailouts, etc.
• Maintain office files and coordinate inventory, storage and archival of records and reference materials.
• Perform records management duties, including preparation of files/documents for archival storage, retention, and retrieval in accordance with agency policies and procedures.
• Collect, review and track audits submitted by subgrantees in accordance with statutory requirements.
• Independently handle large volumes of data entry.
• Review and prepare travel requests and reimbursements.
• Complete special assignments and perform related duties as assigned

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED