Administrative Assistant II

Abbott • Austin, TX

8d • Hybrid

About The Position

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries. This position can be based in Plano, TX or Austin, TX within our Neuromodulation division. Our Neuromodulation business includes implantable devices compatible with mobile technology to help people who suffer from chronic pain and movement disorders. These non-opioid therapies allow us to provide interventional pain therapy to patients throughout the pain continuum.

Requirements

• High School Diploma or GED, or an equivalent combination of education and work experience
• Minimum of 3 years of administrative experience or equivalent experience
• Ability to operate with general instruction and some supervision
• Intermediate to advanced proficiency in Microsoft Office Suite
• Working knowledge of Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook

Nice To Haves

• Some college coursework or post-secondary education preferred

Responsibilities

• Answering phones
• Calendar management
• Scheduling travel
• Managing correspondence and scheduling couriers
• Processing expense reports
• Meeting/event planning
• Creating or modifying business documents
• Preparing presentations from source materials
• Handling teleconference and BlackBerry setups
• Acting as a liaison for remote access issues
• Tracking budget expenditures
• Coordinating and maintaining departmental files, as assigned, in compliance with corporate and government regulations
• Following purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
• Ordering business cards and stationery
• Coordinating new employee office set-ups and onboarding
• Training/coordinating work for new administrative assistants
• Interacting with high-level executives
• Maintaining and managing calendars, including meeting and travel scheduling and domestic and international travel arrangements
• Proactively identifying and resolving scheduling conflicts
• Serving as the primary point of contact for manager’s schedule

Benefits

• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED