Administrative Assistant II

Mass General Brigham•Dover, NH

1d•$18 - $24•Onsite

About The Position

This position is part time Wednesdays, Thursdays & Fridays 7:00am - 3:30pm in our Palliative Care department at Wentworth-Douglass Hospital/MGB in Dover, NH. The ideal candidate will have experience with checking patients in and out of a busy practice, coordinating appointments and working with excel for data entry purposes; previous healthcare experience preferred. Summary: Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role. Does this position require Patient Care? No

Requirements

High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma
Administrative Assistant or Secretarial Experience 2-3 years required
Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.
Proficiency in MS Office.
Ability to proofread and edit written documents.
Ability to use phone system.
Managing one's own time and the time of others.
Strong verbal & written communication skills.
Strong interpersonal, written and oral skills.
Ability to use standard office equipment.
Familiarity with medical terminology.

Nice To Haves

Previous healthcare experience preferred.
Related Field of Study preferred

Responsibilities

Prepare reports, meeting minutes and correspondence.
Create and edit documents, spreadsheets and presentations.
Manage schedules, arrange appointments and itineraries.
Coordinate meetings, travel, conference calls, and complete expense reports.
Answer and transfer phone calls.
May perform transcription and proofread and edit literature, prepare applications for department.
Remain knowledgeable of business unit policies.
May make contacts of a sensitive, complex, and confidential nature.
Completes routine tasks under moderate supervision.