Administrative Assistant II (Part-Time)

University Corporation for Atmospheric Research•Boulder, CO

29d•$22 - $27•Hybrid

About The Position

Provides part-time administrative support to the Education, Engagement, and Early Career Development (EdEC) Center at NSF | NCAR, including the Management Team, Staff, and Sections. This role includes support for both internal staff and external audiences like the public, students, postdocs, and faculty. Collaborating with our team, you'll contribute to team success in a hybrid environment with a minimum of one day per week in the office.

Requirements

High school diploma or equivalent; and a minimum of two years relevant experience; or a combination of education and experience.
Excellent interpersonal skills and teamwork work including the ability to work with people from diverse backgrounds, demonstrated ability to work as a team player, ability to work independently
Demonstrated ability to show initiative
Advanced organizational skills and demonstrated ability to multi-task
Excellent written and oral communication skills, including editing, proofreading and professional phone and email etiquette
Advanced skills in PC applications including Microsoft Word, Excel, PowerPoint and Access; Google Apps, general database and working in a network computing environment
Thorough understanding and ability to apply policies, procedures and practices
Ability to handle confidential information reliably
Ability to assess unique situations and request feedback from supervisor if appropriate
Advanced knowledge of travel logistics, planning and procedure

Responsibilities

Provide travel support from planning and booking to expense reimbursement, for staff, visitors, workshop participants, field travel, and other travel needs.
Supports sections with procurement tasks and other payment tasks such as stipends and honoraria payments
Assists with simple databases and database entry
Assists with EdEC meetings, including arrangements, taking notes, and following up on outstanding items
May assist with up to 16 evening or weekend events per year for the Explorer Series and other educational events
Assists on-site with annual and ad-hoc meeting support
Works with meeting organizers to identify, reserve, and order room set-ups and catering
Supports the property administrator
Participates in regular staff meetings
Works with the administrative support team to help support EdEC Programs