ACCOUNTANT III - 64051860 reclass to Administrative Assistant II

State of Florida • Sanford, FL

3d • $38,117 - $41,929 • Onsite

About The Position

The Florida Department of Health in Seminole County is seeking a self-motivated and hardworking individual with current Vital Statistics experience to fill an Administrative Assistant II position in the Vitals office. This is a full-time, in-office position with standard hours of 7:30 am to 4:30 pm, Monday to Friday. The role may require working outside of normal hours during emergencies, including assisting in special needs or Red Cross shelters or performing other emergency duties. The position requires maintaining confidentiality and security of records as specified by departmental regulations and laws.

Requirements

• Current experience in the Electronic Birth and Death Registration System (evitals state system).
• Ability to understand and properly apply rules, regulations, policies, and procedures applicable to the Vital Statistics program and local County Health Department.
• Ability to communicate effectively.
• Skill in operating a personal computer, Microsoft Windows, Outlook, and Word.
• Ability to use office equipment: 10-key adding machine, copier, and fax.
• Accurate recording of Employee Activity Records (EARS) hours in and out of the office (data entry).
• Ability to function in a busy environment and perform multiple tasks.
• Ability to work independently, under pressure, and with internal and external customers.
• Excellent organizational skills, verbal, and written communication.
• Must be able to learn and communicate effectively, orally and in writing, in English.
• Must be able to function in a busy environment and able to perform multiple tasks.
• Ability to work independently, under pressure and to work with Internal and external customers.
• Position requires excellent organizational skills, verbal, and written communication.

Nice To Haves

• Advanced computer skills in order to maintain the demand of this position.

Responsibilities

• Assist the public with in-person, faxed, mail, and online orders and inquiries for birth and death records in a friendly manner.
• Verify identity and eligibility for all applicants prior to issuance of certificates in compliance with Florida Statues 382 and administrative code 10D-49.
• Issue computer-generated certified copies of birth certificates to eligible individuals and entities.
• Issue certified copies of death certificates to funeral homes, attorneys, insurance companies, banks, relatives, and other parties with a legitimate reason.
• Expedite State queries and express mail shipments to the State Office with top priority.
• Provide clients with resources for services not offered in the office.
• Calculate applicant expenses based on service type and number of certifications requested.
• Input information into e-Vitals for each payment received and for each certified copy.
• Print receipts for customers and balance funds at the end of each day.
• Assume responsibility for the use of safety paper, keeping track of its usage.
• Scan safety paper audit control numbers in document sequence, ensuring accurate accounting of all safety paper usage.
• Prevent duplicate or missing audit control numbers.
• Check safety paper, document sequence, and daily control log at the beginning of each day.
• Reconcile the paper at the close of business daily through safety paper usage and void reports to ensure all paper used has been accounted for and issued in sequential order.
• Document the last number used for the day in the daily control log.
• Process mail and Vital Chek within 48 hours of receiving.
• Review requests submitted for certifications of vital records ensuring applicant eligibility based on Florida Statutes 382.
• Answer telephone inquiries regarding the purchase of birth/death certificates and provide contact information for obtaining records from other states.
• Relay laws and regulations regarding issuance, amendments, paternity statements, etc.
• Backup Chief Deputy Registrar (CDR) functions, including assisting Tax Collector Satellite Offices with paperwork, courier services, delivery of safety paper, and reconciliation of applications.
• Cover all CDR duties as needed.
• May be dispatched without notice to any Vital Records office and/or Tax Collectors’ offices when urgency arises.
• Perform other related duties as assigned.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed