OCJ - Administrative Assistant II - Bilingual Preferred

Circuit Court of Cook County, Illinois•Markham, IL

1d•Onsite

About The Position

The Office of the Chief Judge is seeking an Administrative Assistant II to provide administrative support to the Presiding Judge and judges assigned to the Division. This role involves communicating with lawyers and litigants via email regarding procedural matters and case information, answering basic questions about Zoom and remote proceedings, managing dockets, and interfacing with various court offices to manage litigation and court-related matters. The position also supports the Presiding Judge and other staff with educational trainings, compliance, case management, and docket statistics. Backup support for other administrative staff is also required. Fluency in English and Spanish is preferred. The position is located in the 6th Municipal District in Markham, Illinois.

Requirements

Bachelor’s Degree preferred
Knowledge of how cases proceed through the court system and Clerk of the Circuit Court forms
Excellent computer skills
Excellent written and oral communication skills in fluent English and Spanish
Excellent interpersonal skills
Proficient with Adobe Acrobat Reader and Adobe Fill and Sign
Proficient with navigating through high volumes of emails
Ability to work cooperatively and integrate with legal and non-legal personnel

Nice To Haves

Bilingual Preferred

Responsibilities

Provide administrative support to the Presiding Judge and judges assigned to the Division.
Email lawyers and litigants regarding procedural matters in the litigation and email litigants case information in a timely manner.
Answer basic questions about Zoom and remote proceedings, such as providing Meeting ID and Passcode information, and be able to communicate basic remote connection instructions to individuals via phone or email for all court calls.
Manage dockets as directed.
Interface with the Office of the Interpreters, Sheriff’s Office, Official Court Reporters, and the Clerk’s Office to manage litigation and court-related matters for the Division.
Assist the Presiding Judge, Court Administrator, Program Coordinator, and Senior Division Attorney with ongoing educational trainings, programming, compliance with time standards, case management dates and docket statistics.
Provide backup for other Presiding Judge’s Office administrative staff as required.
Communicate in fluent English and Spanish as required.
Perform such other duties as directed by the Court Administrator and Presiding Judge.