Administrative Assistant II
EnerSys Delaware Inc.•Burnaby, BC
•CA$30 - CA$33•Onsite
About The Position
The Administrative Assistant II provides comprehensive administrative support across multiple functions, including travel coordination, expense management, vendor administration, and office operations. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information while effectively supporting cross-functional teams.
Requirements
- 3 to 5 years of administrative or operations support experience
- Experience with expense management systems (e.g., Concur)
- Strong organizational and multitasking abilities
- High attention to detail, especially in financial reconciliation and coding
- Proficiency in Microsoft Office (Excel, Outlook, and Word)
- Ability to handle confidential information with discretion
- Strong written and verbal communication skills
Nice To Haves
- Experience with ERP or financial systems (e.g., Syteline, Activeworx)
- Familiarity with corporate travel management processes
- Experience supporting cross-border (U.S./Canada) operations
- Event coordination experience
- Exposure to procurement and vendor management processes
- Prior EnerSys experience
Responsibilities
- Coordinate travel arrangements through the corporate travel agency (Corporate Traveller).
- Obtain management approvals and maintain audit-ready documentation.
- Review bi-weekly travel statements and validate accuracy, including Service Request (SR) allocations.
- Review monthly rental car vendor statements and ensure proper coding and approvals.
- Serve as backup for U.S. travel systems (Concur).
- Manage expense processes, including account setup, approvals, and report processing.
- Prepare and submit PCard expense reviews (Canada).
- Support Product Management, Marketing, and Engineering with documentation and correspondence.
- Maintain confidentiality of sensitive business information.
- Order office supplies and manage inventory for common areas.
- Coordinate facilities-related needs.
- Manage catering, meeting room setup, and shared space readiness.
- Perform other duties as assigned.
- Assist in planning and executing company events (e.g., All Hands meetings, holiday events, and quarterly activities).
- Support front desk operations, including visitor management, badge issuance, and maintaining emergency contact lists.
- Handle miscellaneous administrative duties, such as deposits, social committee support, and hotel desk coordination.
- Support purchase order approvals in Syteline for Field Services, including high-value approvals.
- Assist with departmental expense tracking, including engineering materials.
- Provide limited Accounts Payable (AP) and Accounts Receivable (AR) support as time permits.
- Process new vendor setup requests.
- Coordinate with Finance regarding coding, SR numbers, and departmental allocations.
Benefits
- Paid holidays per year, plus sick time and vacation time
- Full benefit plan including, extended medical, vision and dental
- Life Insurance, long term disability and a salary continuance plan
- Tuition reimbursement plan
- 6% RRSP employer matching program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
