Administrative Assistant II

Continental•Uvalde, TX

4d•Hybrid

About The Position

This role is responsible for coordinating daily workshop activities, supporting the scheduling of maintenance, repair, and engineering support tasks. The Administrative Assistant II will maintain workshop calendars, technician assignments, and job status tracking, serving as the primary administrative point of contact between the workshop, engineering teams, and external vendors. Key responsibilities include managing work orders, documentation, and records; supporting inventory, tools, and consumables; assisting with reporting and KPI tracking; and supporting compliance, safety, and housekeeping efforts within the workshop environment.

Requirements

High school diploma or equivalent
Strong proficiency in Microsoft Excel, Word, and Outlook
Experience maintaining logs, reports, and administrative records
Ability to handle multiple tasks and prioritize effectively in a fast‑paced environment
Legal Authorization to work in the US is required. We will not sponsor individuals for employment visas now or in the future for this job opening.
Continental is not able to pay relocation expenses for this opportunity.

Nice To Haves

Familiarity with maintenance workflows, work orders, or CMMS systems preferred
Associate degree or certification in Business Administration, Technical Administration, or related field
2+ years of administrative experience in a workshop, maintenance, engineering, or industrial environment preferred

Responsibilities

Coordinate daily workshop activities and support scheduling of maintenance, repair, and engineering support tasks
Maintain workshop calendars, technician assignments, and job status tracking
Serve as the primary administrative point of contact between the workshop, engineering teams, and external vendors
Create, track, and close work orders in applicable maintenance or tracking systems (e.g., CMMS, Excel-based logs)
Maintain accurate records for work orders, inspections, maintenance activities, and equipment history
Organize and archive technical documents, manuals, checklists, permits, and safety records
Track workshop inventory including tools, spare parts, consumables, and PPE
Support ordering materials, spare parts, and services in coordination with supervisors and purchasing
Maintain tool sign‑out logs and ensure calibration or inspection records are current where applicable
Prepare routine workshop reports (daily, weekly, monthly) covering workload, backlog, downtime, and KPIs
Support data collection for workshop performance metrics such as turnaround time, preventive maintenance compliance, and resource utilization
Assist supervisors and managers with presentation materials, summaries, and audits
Support compliance with safety, environmental, and quality requirements by maintaining documentation and records
Assist with safety training records, contractor documentation, and access permits
Promote organized, clean, and efficient workshop operations through administrative controls and tracking