ADMINISTRATIVE ASSISTANT II - 22003089

State of Florida•Tampa, FL

7d•Onsite

About The Position

Provide support to the Administrative Services Department (Human Resources, Finance/Budget/Procurement, and Resource Development) via event coordination and recognition, record and data maintenance, ADA coordination, and general record keeping. Provide administrative relief and support throughout Administrative Office of the Court (AOC).

Requirements

Three years of related experience.
Bachelor degree in legal studies, public/business administration, criminology, social work or similar field.
Skilled in the use of Microsoft Office products, including Word, Excel and Power Point.
Ability to work collaboratively within department, other AOC departments and stakeholders.
Ability to work independently and meet deadlines.
Ability to organize complex data and information.
Ability to communicate ideas clearly, concisely and logically, both orally and in writing with a diverse group of people both in-person and remote environments.
Ability to exercise discretion in handling sensitive information.
Incumbent must be professional in all regards.

Responsibilities

Assist with the coordination of special projects and training events.
Coordinate the Internship program for Judges which includes onboarding and offboarding, processing background checks and coordinating security badges. Also, processing background checks for Court Programs.
Provide grant management and records retention support.
Maintain and organize information regarding employee training records and training resources. Announce trainings via email and maintain attendance records.
Update databases and perform general record keeping.
Compose correspondence, lists, memoranda, reports, emails, and other documents observing strict confidentiality.
Provide administrative coverage and support the Administrative Service Departments, and the AOC more broadly, as needed.
Maintain Administrative Service Department webpages and assist with production of newsletter.
Establish and maintain files, records, and other departmental systems of responsibility; update databases and other records.
Provide relief with American with Disability Act (ADA) services and accommodations.