Administrative Assistant II

Abbott • Alameda, CA

3d • $32 - $65 • Onsite

About The Position

Abbott is a global healthcare leader. The Lingo platform, developed by Abbott, is a new consumer health and wellness platform utilizing biosensor innovation. It helps users understand their metabolic health by tracking glucose in real time and providing actionable insights and coaching. Lingo is expanding with new sensors and nutritional coaching features. Working at Abbott offers career development, a comprehensive medical plan, retirement savings, tuition reimbursement, and a supportive work environment recognized globally. This specific role provides executive-level administrative support to the Divisional Vice President of Lingo Biowearables in Alameda, California, acting as a key point of contact and an ambassador for the executive and team.

Requirements

• College degree preferred; high school diploma or equivalent required.
• 7+ years of previous executive administrative experience or equivalent.
• Ability to operate with little instruction and minimal supervision.
• Excellent interpersonal and decorum skills with the capacity to engage with a broad range of employees, customers, and government officials.
• Track record of managing highly confidential information.
• Strong capacity to manage workflow & timelines, schedule management, and priority setting.
• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, and Outlook.
• AI proficiency.

Nice To Haves

• High emotional intelligence (EQ): Builds trust quickly; reads the room; communicates with tact; and manages relationships on behalf of the executive with appropriate urgency.
• High ownership and initiative: Self-directed, proactive, anticipates needs, and drives issues to resolution while bringing stakeholders along.
• Tech-savvy and AI-forward: Comfortable adopting new tools (including AI) to improve productivity, quality, and speed; demonstrates strong AI proficiency and sound judgment with sensitive information.
• Continuous improvement mindset: Curious, coachable, and motivated to simplify processes, raise quality, and make the team more effective.
• Experience in fast-moving environments: Comfortable in consumer tech / digital health settings with ambiguity, shifting priorities, and multiple stakeholders.
• Resourceful problem solver: Pragmatic, solutions-oriented, and able to adapt quickly when unexpected challenges arise.
• Responsiveness and flexibility: Comfortable with rapid changes and time-sensitive communication via email/text when needed.

Responsibilities

• Provide executive-level administrative support to the Divisional VP and office operations with professionalism, discretion, and responsiveness.
• Manage complex calendars, prioritize appointments, act as a gatekeeper for time requests, and resolve scheduling conflicts.
• Schedule meetings with internal and external stakeholders, potentially managing the executive inbox and ghostwriting.
• Coordinate leadership meetings end-to-end, including scheduling, agendas, material compilation, note-taking, action item capture, and follow-ups.
• Provide task and project management support, working cross-functionally to ensure priorities progress and projects are completed.
• Support hiring efforts by coordinating interview schedules and logistics for candidates and interviewers.
• Assist with tracking budget expenditures and maintaining organized records as needed.
• Create and coordinate board and leadership presentations and materials.

Benefits

• Free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• Excellent retirement savings plan with a high employer contribution.
• Tuition reimbursement.
• Freedom 2 Save student debt program.
• FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree