Administrative Assistant II

Mass General Brigham•Portsmouth, NH

11d•Onsite

About The Position

This position will be responsible for patient check-in and out as well as patient scheduling and other tasks as noted. It specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, ordering supplies, answering and transferring phone calls, preparing patient result letters, and assisting with imaging patients' appointments. The role involves managing schedules, coordinating travel between both locations, conference calls, and reminder calls for diagnostic patients. This is an intermediate-level support role.

Requirements

High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma
Administrative Assistant or Secretarial Experience 2-3 years required
Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.
Proficiency in MS Office.
Ability to proofread and edit written documents.
Ability to use phone system.
Managing one's own time and the time of others.
Strong verbal & written communication skills.
Strong interpersonal, written and oral skills.
Ability to use standard office equipment.
Familiarity with medical terminology.

Nice To Haves

Related Field of Study preferred

Responsibilities

Prepare reports, meeting minutes and correspondence.
Create and edit documents, spreadsheets and presentations.
Manage schedules, arrange appointments and itineraries.
Coordinate meetings, travel, conference calls, and complete expense reports.
Answer and transfer phone calls.
May perform transcription and proofread and edit literature, prepare applications for department.
Remain knowledgeable of business unit policies.
May make contacts of a sensitive, complex, and confidential nature.
Completes routine tasks under moderate supervision.
Performs other duties as assigned.
Complies with all policies and standards.