Administrative Assistant II-Dept of Med.Keck/Nephrology

Keck Medicine of USC • Los Angeles, CA

2d • $27 - $31 • Hybrid

About The Position

The Division of Nephrology and Hypertension is seeking an Administrative Assistant II to join its team at Keck School of Medicine of University of Southern California. The Administrative Assistant position for the Division of Nephrology is a full-time, professional staff member who plays an integral role in the day-to-day functions of the division. The Administrative Assistant will participate in a range of office and divisional priorities as well as providing direct administrative support to the Chief of the Division.

Requirements

• Minimum Education: Bachelor's degree
• Combined experience/education as substitute for minimum education
• Minimum Work Experience: 3 years
• Knowledge, Skills and Abilities: Secretarial or specialized clerical and administrative experience required

Nice To Haves

• 4 years of combined administrative experience, preferably in a university environment
• Excellent communication skills – both written and verbal.
• Demonstrated ability to handle multiple projects simultaneously in a fast-paced environment.
• Ability to set priorities and organize time to see projects through to successful completion.
• A cooperative and team-oriented attitude and self-starter are essential.

Responsibilities

• Provide a high level of administrative support to Nephrology & Hypertension faculty.
• Perform administrative duties associated with scheduling and coordinating meetings and planning events.
• Arrange with vendors for services, prepare agendas and itineraries, gather and organize supporting information, and oversee production and distribution of related materials.
• Attend functions to ensure satisfactory outcome.
• Assist in maintaining faculty’s credentialing which may include compiling materials for applications and/or renewals of clinician licensure, credentialing, privileging, and insurance coverage; ensuring timely submissions; routing credentialing paperwork; updating physician and clinical staff documentation; maintaining databases and generating reports.
• Support faculty scheduling in QGenda/AMION and work closely with stakeholders for efficient operation.
• Serve as internal resource to faculty, and administrators, staff or students on departmental and university procedures.
• Research information, as requested, and relay official interpretations.
• Maintain currency on revisions to department, school, and/or university policies and procedures.
• Create, route and process written and verbal correspondence while exercising a high degree of discretion and confidentiality.
• Assist in purchases and reconciliation of equipment, supplies for office and laboratory.
• Assist in tracking and managing budgets, including expense reports, invoices, and financial documentation.
• Process reimbursements and Internal Service Deliveries (ISDs), manage vendor registration, and handle visa processing for visiting scholars.
• Assist in preparing research grant projects, budgets and documents and assist in maintaining post award grants.
• Provide support for education support with various events, meetings, recruitment sessions, and generating spreadsheets and presentations.
• Prepare, record, and distribute comprehensive meeting minutes for meeting sessions.
• Manage divisional data tracking to generate routine performance and billing reports for executive leadership.
• Provide general office support which may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, processing reimbursement expense reports, and maintaining electronic and hard copy filing systems.

Benefits

• Application Help & Benefits If you need help during the application process, see our application help. For more information about our benefits, see What We Offer.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level