Administrative Assistant II

Baker Construction•Charlotte, NC

16d•Onsite

About The Position

The Administrative Assistant II provides clerical and administrative support to an upper-level manager within the Company. May provide additional support for general administrative processes that improve efficiencies within the Department or Region.

Requirements

High School diploma or equivalent, and five years of prior administrative support experience; or seven years related experience
Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint
Ability to write reports, business correspondence, and procedures
Ability to listen to and/or read and comprehend instructions; ability to read and comprehend correspondence and memos
Strong writing and verbal skills
Ability to effectively present information and respond to questions in one-on-one and small group situations with co-workers and clients
Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages
Must possess strong customer service skills
Must be willing to work with others and be a part of a team
Must possess good listening skills
Must be able to prioritize work and utilize strong organizational skills
Ability to maintain confidentiality
Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
Ability to define problems, collect information, establish facts, and draw valid conclusions
Ability to recognize and create organizational tools that enhance processes and procedures

Responsibilities

Performs general clerical duties including but not limited to filing, mailing, faxing, photocopying, typing
Maintains hard and electronic files
Handles confidential materials and documents in a professional and discreet manner
Schedules appointments and updates calendars for manager(s) within area of responsibility
Assists with coordination of travel arrangements for manager(s)
Sets-up and coordinates meetings and conferences
Answers phone(s) promptly and in a professional manner
Assists managers and co-workers with tracking of Time-Off Benefits
May provide assistance with entering time and/or resolving payroll data entry problems
May provide clerical support related to departmental processes including but not limited to: Typing correspondence, Pulling reports, bid bonds, preconstruction documents, etc., Issuing field checks, Tracking fuel cards, Coding and tracking invoices, Assisting with recruitment
May order and maintain office supplies for department (and other areas as assigned i.e kitchen and bathroom supplies)
May assist with tracking building maintenance issues
Assists with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc.
May interface with outside vendors such as equipment repair companies, staffing agencies, etc.