Administrative Assistant II

City of Independence • Independence, MO

22h • Onsite

About The Position

Provides clerical and administrative support duties within the Health Department. Formats and types letters, memos, and other correspondence. Answers the telephone and interacts with the public to respond to inquiries and requests. Will assist the administration with bookkeeping, accounting, and billing. Compiles information and prepares basic narrative and statistical reports on a periodic basis. Enters and retrieves information into a computer in order to update records, process transactions or respond to requests for information. Logs, tracks, and maintains records on department or unit activities. Processes invoices, requisitions, and purchase orders; orders supplies and equipment. Assists in the annual operating budget; monitors monthly expenses. Compiles professional reports and publications utilizing design software. Performs other duties as assigned.

Requirements

• High school diploma or GED
• Two to three years of clerical experience which involved interacting with the public to disseminate information
• Valid driver’s license required
• Must be able to complete NIMS training within six (6) months of hire
• Knowledge of general office procedures, bookkeeping and/or accounting, policies, and practices
• Knowledge of applicable state, federal and local laws, rules, and regulations
• Knowledge of computer applications related to the work
• Skilled in the operation and routine maintenance of general office machines such as copiers, facsimile machines, and telephone systems
• Ability to communicate effectively orally and in writing

Nice To Haves

• Bilingual skills preferred

Responsibilities

• Formats and types letters, memos, and other correspondence.
• Answers the telephone and interacts with the public to respond to inquiries and requests.
• Assists the administration with bookkeeping, accounting, and billing.
• Compiles information and prepares basic narrative and statistical reports on a periodic basis.
• Enters and retrieves information into a computer in order to update records, process transactions or respond to requests for information.
• Logs, tracks, and maintains records on department or unit activities.
• Processes invoices, requisitions, and purchase orders; orders supplies and equipment.
• Assists in the annual operating budget; monitors monthly expenses.
• Compiles professional reports and publications utilizing design software.
• Performs other duties as assigned.

Benefits

• Drug Screen
• Background check

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED