ADMINISTRATIVE ASSISTANT II

City of Amarillo • New York, NY

11d • Onsite

About The Position

Under supervision, this position performs a wide variety of complex clerical and financial accounting tasks, operates a variety of office equipment including personal computer, fax machine, calculator, copier, multi-line telephone, etc. Adheres to City rules and policies. Position requires substantial contact with the public and facility clients through telephone and in-person visits.

Requirements

• High School Diploma or its equivalent
• A minimum of one-year of clerical experience
• Strong knowledge of accounts payable and standard accounting procedures
• Highly proficient with Microsoft Office, especially EXCEL

Nice To Haves

• Some college level coursework
• Experience with WORDAY software
• Ability to type, 55-60 wpm
• Strong verbal and written communication skills
• Working knowledge of accounts payable procedures and accounting principles

Responsibilities

• Answers incoming calls to the department.
• Maintains department records and files as directed.
• Prepares and processes records including time, payroll, requisitions, purchase orders, credit card reports, calendars, website information, attendance, ticket counts, office supplies, return checks, etc.
• Operates a variety of office equipment including personal computers, calculator, copiers, fax machine, TEAMS telephones, etc.
• Acts as receptionist for the department and assists the public and facility clients with information and specific requests.
• Assists with bookkeeping duties in preparation of various reports and tasks including accounting for funds received, computing charges and fees for clients, assisting with booking inquiries, and preparing and monitoring invoices, handling most of all accounts payable for the department.
• Produces various letters, memos, and other records.
• Coordinates print jobs and mailings with other City departments.
• Processes supplier invoices for the department.
• Tracks and logs all department expenditures.
• Processes and maintains credit card transactions.
• Processes WORKDAY reports as needed.
• Is the designated department travel coordinator.
• Provides quality customer service for lessees, patrons, and guests.
• Performs other job-related duties as assigned.

Benefits

• Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position.
• The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.
• The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED