ADMINISTRATIVE ASSISTANT II

Arizona Department of Administration • Buckeye, AZ

14d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a very professional ready for a full time Administrative Assistant II. This position provides comprehensive administrative support under the direction of a supervisor or administrator. Responsibilities include researching and compiling data for reports and special projects; monitoring expenditures to ensure alignment with budgetary limits; and responding to inquiries from staff and the public. The role involves investigating and resolving complaints or referring issues to appropriate parties, as well as preparing a variety of correspondence.

Requirements

• Administrative management practices
• General procurement rules and procedures
• General office practices and procedures
• Business English, spelling, and grammar usage, and filing systems
• Proper telephone etiquette
• Dealing with staff, inmates, and public
• Personal computers, word processing and spreadsheet software
• ADCRR policies and procedures
• Operation of general office equipment
• Data entry
• Report preparation
• Formatting difficult and complex reports
• Writing correspondence
• Written and verbal communication
• Establishing and maintaining interpersonal relationships
• Work independently and adapt to changing environments and techniques
• Meet deadlines
• Understand, apply and comply with laws, rules, regulations and procedures
• Obtain and maintain ACJIS Certification
• Learn to use various computer equipment, Department of Public Safety systems, and ACIS
• Learn and use ACIS
• Work in a prison environment
• Must obtain ACJIS Certification within three (3) months of appointment
• Passing a background investigation and a drug test
• Possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks (if driving is an essential function)
• Maintain acceptable driving records, and must complete all required driver training (if driving is an essential function)
• Maintain the statutorily required liability insurance (if operating a personally owned vehicle on state business)
• Take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

• Prefer working knowledge of computer programs including MS Word, Excel, Outlook, Google Docs, Google Sheets and Gmail

Responsibilities

• General office duties, researches and gathers data for preparation of various reports and special projects
• Investigates complaints and resolves problems or refers to appropriate area
• Reviews/monitors amounts expended from the budget to assure that expenditures do not exceed funds
• Organizes and files confidential documents and records
• Attends meetings and takes minutes
• Maintains and operates general office equipment
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed