Administrative Assistant II

Details•San Diego, CA

37d•Hybrid

About The Position

The Administrative Assistant provides administrative support to real estate faculty, the real estate department, and other employees in the Burnham Moores Center for Real Estate. This is a full-time, temporary, benefit-based position with an anticipated end date of June 30, 2027. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding.

Requirements

Bachelor’s Degree and 1 year of administrative assistant experience OR HS Diploma and 3 years administrative assistant experience
Basic level Excel, Microsoft Word and Power Point
Friendly disposition
Ability to multi-task and meet deadlines
Detailed oriented and excellent organization skills
Strong writing skills and able to draft correspondence
Ability to solve problems efficiently and effectively

Responsibilities

Greet and provide excellent customer service to our visitors, faculty, students, alumni and staff by assisting them with their inquiries
Conduct research using Internet and databases
Schedule meetings and support meeting needs as requested
Assist others in the real estate department and on the BMC team as needed including help with BMC events (prep and the actual event)
Prepare calendar of real estate undergrad classes & MSRE classes for distribution to team
Assist with parking logistics as requested including coordinating with other Knauss departments.
Provide assistance and support related to academic programs as requested by faculty
Provide assistance and support to faculty when needed (e.g., arrange parking for faculty and class speakers, photocopy exams, miscellaneous requests)
Provide assistance for Canvas classroom website, including student group setup, module creation, document uploading, etc.
Support MSRE recruitment through proactive and responsive communication with prospective students - examples include but not limited to update databases, track application progress, schedule interviews, support class visitors, make courtesy calls.
Coordinate event logistics, including MSRE Information Sessions
Assist with database organization and reporting to support admissions operations and data integrity
MSRE marketing and communications support including creating graphics on Canva
Attend admissions events upon request
Support MSRE students by assisting with industry events, internal events, calendar updates, student directory, MSRE-500 week
Coordinate graduation activities
Register MSRE students for classes
Respond to MSRE student requests
May assist with updating various data in Salesforce
May assist with editing resumes to USD RES format
May assist with coordinating logistics for Career Expo, Real Estate Society, and other student-related events
Other duties as assigned