ADMINISTRATIVE ASSISTANT II - 22008119

State of Florida•Jacksonville Beach, FL

21d•Onsite

About The Position

The essential function of the position within the organization is to provide broad administrative, organizational, and clerical support. The position requires someone who is self-motivated, has a keen eye for detail, completes assignments timely, and can maintain the confidentiality and sensitivity of matters.

Requirements

High School diploma or GED
Two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field
Three years of related experience
Excellent computer skills, including Microsoft Office (Word, Excel, Outlook)
Knowledge of the rules of English grammar, spelling, punctuation
Ability to compose, proofread, and edit correspondence and reports
Ability to communicate clearly and effectively
Ability to maintain confidentiality concerning sensitive information
Ability to work under pressure and meet deadlines
Ability to establish work priorities

Responsibilities

Assisting with case tracking
Monitoring and tracking deadlines to ensure timely case progression
Ordering and coordinating court transcripts
Preparing and routing judicial orders for review and signature
Coordinating hearings as needed
Managing office supply inventory and ordering
Providing general administrative support to ensure the efficient operation of the office
Establishing and maintaining a variety of professional working relationships with State Courts System personnel, judges, judicial assistants, non-judicial officers, attorneys, and members of the public.