Administrative Assistant II

Valley National Bancorp•Morristown, NJ

47d

About The Position

Responsibilities include but are not limited to: Open, sort, and distribute incoming correspondence, including Email, faxes and mail. Type letters, memos, and other correspondence as required. Maintain payroll and attendance records for the department or for assigned staff. Perform reporting tasks as assigned by management. Greet visitors to Department and determine whether they should be given access to specific individuals. Prepare responses to departmental correspondence containing routine inquiries. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work, file and retrieve documents, records and reports. Prepare agendas, take meeting minutes and make arrangements for meetings. Make travel arrangements, as needed. May conduct research, compile data, and prepare basic papers for consideration and presentation by supervisor. Maintain supervisor's schedule by coordinating and scheduling meetings. Prepare Concur invoices, reports, presentations, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software. Act as liaison with those both inside and outside the company relating to administrative issues.

Requirements

Knowledge of principles and practices of basic office management and organization.
Ability to maintain confidentiality.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Must have good verbal, written and interpersonal communication skills.
Excellent phone and customer service skills.
Must be detail oriented.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Intermediate PC skills. Proficient in Microsoft Office applications Word, Excel, Outlook
Ability to handle multiple tasks simultaneously
High School Diploma or GED and a minimum of 3 years' administrative experience.

Responsibilities

Open, sort, and distribute incoming correspondence, including Email, faxes and mail.
Type letters, memos, and other correspondence as required.
Maintain payroll and attendance records for the department or for assigned staff.
Perform reporting tasks as assigned by management.
Greet visitors to Department and determine whether they should be given access to specific individuals.
Prepare responses to departmental correspondence containing routine inquiries.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work, file and retrieve documents, records and reports.
Prepare agendas, take meeting minutes and make arrangements for meetings.
Make travel arrangements, as needed.
May conduct research, compile data, and prepare basic papers for consideration and presentation by supervisor.
Maintain supervisor's schedule by coordinating and scheduling meetings.
Prepare Concur invoices, reports, presentations, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
Act as liaison with those both inside and outside the company relating to administrative issues.