Administrative Assistant II
About The Position
In this role, you’ll provide high-level administrative and project support to department leadership, including Chairs, Chiefs, and Assistant Vice Presidents. You’ll be a key partner in keeping day-to-day operations running smoothly while helping coordinate important academic, research, and team-based initiatives. This is a great opportunity for someone who enjoys working behind the scenes to support meaningful work, stay organized, and bring structure to complex tasks. The starting annual salary for this position is $56,506 and this can include a full comprehensive benefits package.
Requirements
- Experience preparing complex documents that require accuracy and attention to detail
- Confident using Microsoft Office tools in a professional setting
- Can manage multiple priorities and stay organized in a fast-paced environment
- Communicate clearly and work well with a range of stakeholders
- Enjoy coordinating events or projects and bringing details together smoothly
- Have experience supporting administrative work, ideally in a research or academic setting
- Associate’s degree or Bachelor’s degree preferred
- Previous administrative experience required
- Experience in a research environment is a plus
- Associate’s degree and the equivalent of four (4) years of full-time secretarial or related experience; or
- High School Diploma or High School Equivalency Diploma and the equivalent of five (5) years of full-time secretarial or related experience.
Nice To Haves
- Experience in a research environment is a plus
Responsibilities
- Provide administrative and operational support to department leaders and professional staff
- Prepare and review detailed documents, including contracts and other formal materials
- Create reports, presentations, and communications using Microsoft Office tools
- Coordinate meetings, events, and special projects from planning through completion
- Support fellowship program activities, including conference coordination and onboarding
- Help manage schedules, communications, and departmental workflows
- Maintain organized records and ensure information is accurate and up to date
Benefits
- full comprehensive benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
