Administrative Assistant II

US: Tryfacta•Dallas, TX

4d•Onsite

About The Position

Tryfacta is seeking an Administrative Assistant II for our client in Dallas, TX 75342. This is a temporary contract assignment. The role involves logging flight information, answering and relaying calls, and minor data entry. Responsibilities include typing and proofreading documents, managing incoming calls, acting as a receptionist, processing and distributing mail, performing administrative duties like copying and filing, processing travel requests, assisting with research and data collection, preparing deposits, and ensuring environmental compliance. The position requires identifying environmental impacts, communicating changes, and evaluating environmental performance, as well as providing feedback on employee performance.

Requirements

Completion of high school curriculum or equivalent.
Previous dispatcher experience is highly preferred.
Background in administrative support, secretary work, or customer service.
Knowledge of the MS Office suite, including Outlook and Excel
Two (2) years of administrative experience.
Knowledge of business English, arithmetic, spelling, and vocabulary.
Skill in the operation of modern office equipment, including word processing and spreadsheet software.
Skill in the operation of standard office machines.
Ability to perform intermediate mathematical calculations involving fractions, decimals, and percentages.
Ability to compose routine correspondence using good business vocabulary and proper grammar and construction.
Ability to establish and maintain effective and harmonious internal and external working relationships.
Strong communication and interpersonal abilities.
Organized, detail-oriented, and able to multitask effectively.
Comfortable handling high-volume phone and radio communication.
Reliable, adaptable, and able to work under pressure.

Nice To Haves

Previous dispatcher experience is highly preferred.

Responsibilities

Logging flight information
Answering and passing on information received from calls to the A6 trailer
Minor data entry upkeep
Using word processing software (Microsoft Word), types and proofreads letters, memoranda, forms, and reports from notes, rough drafts, and verbal or written instructions; distributes and files finished product.
Receives, screens, and routes incoming telephone calls; places telephone calls and relays information to others both inside and outside the Board.
Acts as receptionist in assigned work area to screen visitors; may act as relief receptionist in other work areas.
Processes and distributes mail and departmental documents and forms; picks up and delivers mail, packages, boxes, and other items to and from different locations on the Airport.
Performs related administrative duties such as copying and faxing correspondence and documents, maintaining and filing documents in the filing system, maintaining appointment schedules, maintaining the departmental library, processing time cards, and taking and transcribing dictation.
Processes travel requests, including the arranging and confirmation of flights, hotels, rental cars, etc.
Assists in the research and collection of report data from sources external to the department and assists with program administration and special projects.
Prepares deposits of checks, cash, and credit cards, or verifies deposit amounts.
Ensures environmental aspects and impacts within the span of control of your position are identified, and timely communication of applicable personnel and operational changes to Environmental Affairs.
Evaluates environmental performance.
Provides employee feedback regarding needed performance improvements and acknowledges employees whose environmentally related performance is exemplary.