Administrative Assistant II

Pilgrim's • Douglas, GA

2d • Onsite

About The Position

Administrative Assistant Provides a wide variety of general administrative support to multiple Managers throughout the complex. Serves as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations. Coordinates office services, such as personnel, budget preparation, records control, and special management studies.

Requirements

• Requires 1-2 years of specialized/vocational training or college course work beyond high school, preferably in a related area.
• DIRECTLY RELATED work experience will be accepted on a year-for-year basis in lieu of the educational requirement.
• Typically requires a minimum of 2 years of DIRECTLY RELATED experience.
• Strong Microsoft Office (Outlook, Excel, Word, Powerpoint) skills required
• Strong verbal and written communication skills

Nice To Haves

• SAP experience preferred

Responsibilities

• Collects data for and/or prepares standard operating reports, such as time-and-attendance records, terminations, new hires, transfers, budget expenditures, and statistical records of performance data.
• Assists management with reporting requirements as needed.
• Receives, reviews, and responds to correspondence.
• Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary.
• May assist in budget preparation and control activities.
• May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.
• Composes letters and memoranda.
• Routes or answers routine correspondence not requiring supervisor attention.
• Makes meeting and travel arrangements.
• Schedules roundtable meetings and other departmental meetings as required.
• Attends meetings as requested and prepares meeting notes, summaries, and action item follow-up documentation.
• Assists with coordination and logistics for on-site luncheons, including running errands and obtaining necessary supplies.
• Serves as a point of contact for visitors and team members by assisting with front office traffic and directing inquiries appropriately.
• Takes messages and provides administrative support for the Complex Manager and Human Resources Manager.
• Performs other administrative and clerical duties as assigned to support department operations.

Benefits

• Vision, Medical, and Dental coverage begin after 60 days of employment
• Paid Time Off: Vacation, company observed holidays or, any other statutorily required paid leave
• 401(k): company match begins after the first year of service and follows the company vesting schedule
• Career Development: Our company is dedicated to supporting professional growth by offering continuous learning opportunities and a focus on career growth through various learning and development programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED