Administrative Assistant II - Rural Point Elemenary School
About The Position
Performs highly specialized administrative secretarial services, which involves a wide variety of activities for an administrator. This role requires maintaining effective working relationships, preparing correspondence, establishing and maintaining files, typing statistical reports, screening visitors and mail, making appointments, preparing requisitions and vouchers, reviewing outgoing mail, assembling information for reports, preparing routine reports, keeping informed of departmental events, and maintaining accurate financial reports. The position also involves processing invoices and maintaining financial files.
Requirements
- Typing, bookkeeping, word processing, accounting, computer and secretarial skills
- Experience with setting up databases and spreadsheets for tracking demographics, finances, etc.
- Experience with billing insurance companies
- High school diploma
- Junior college or business school training in secretarial skills, computer operation, bookkeeping and finance
- Three years of secretarial experience
- Comprehensive experience in using word processor
- Use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls
- Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine
Nice To Haves
- Comprehensive experience setting up budgetary records and database system using a computer
Responsibilities
- Maintain effective working relationships with other employees and the public and deals with public relations problems courteously and tactfully
- Prepare replies to correspondence from brief dictated notes or on own initiative
- Establish and maintains cross-reference file and establishes file categories
- Type complex statistical reports
- Screen visitors, telephone calls and incoming mail, personally answering those inquiries which, in the employee's judgment, do not require the administrator’s attention
- Make appointments for supervisor and reminds him/her of appointments or other matters that should be called to his/her attention
- Prepare requisitions, vouchers, budget forms and other data
- Review outgoing mail prepared by other school employees and officials for form, accuracy and adherence to policy
- Assemble information for annual reports, bulletins, addresses, articles or special reports, with general information about sources and scope of such reports; also, proofreads such material after content approved
- Prepare or review routine reports, payrolls, vouchers, expense accounts, and personnel record forms
- Keep informed of events that pertain to the department and programs and procedures in the school division
- Maintain accurate up-to-date financial reports
- Process invoices and maintains financial files on the same
- Perform related work as required
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
