Administrative Assistant II- Part Time

Acadia•Escondido, CA

2d•$25 - $27•Onsite

About The Position

This is a part-time Administrative Assistant II position within an Outpatient Opioid Treatment Program (OTP). The role involves performing routine administrative functions, preparing correspondence and reports, scheduling appointments, organizing files, and providing information to patients or visitors. A portion of the role may also involve working with patients to secure billing information, reconciling billing reports, and verifying insurance. This is a shared position with Oceanside CTC, totaling 28 hours per week, with early morning hours offered.

Requirements

High School Diploma or GED equivalent is required.
2+ years of experience in medical billing and coding required.
Knowledge of administrative processes and systems, such as word processing and spreadsheet software, managing files, and patient records.
Knowledgeable in handling insurance claims, including Medicare, Medicaid, and private insurers, as well as dealing with issues such as claim denials and appeals.
Precision in coding and entering patient data is key to preventing errors in billing and ensuring proper reimbursement.
Ability to resolve billing issues, including identifying and addressing coding errors, disputed claims, and underpayments.
Ability to communicate effectively with patients, providers, and insurance companies to clarify billing issues or discrepancies, both verbally and in writing.
Understanding of HIPAA regulations to ensure that patient information is handled securely and confidentially; high discretion with confidential information.
Ability to handle multiple tasks, keep track of numerous patient records, and meet deadlines.

Nice To Haves

Experience in mental health or addiction treatment clinics would be a strong advantage.
Patient Advocacy: Compassionate and able to advocate on behalf of patients to ensure they receive the appropriate coverage and care.
Familiarity with MAT Protocols and Guidelines: Understand how Medication-Assisted Treatment works, including services like opioid substitution therapy (e.g., methadone, buprenorphine) and how these treatments are billed differently from other medical services.
Technology Savvy: Proficiency in using electronic health records (EHR) systems and other relevant healthcare technologies.

Responsibilities

Establish, maintain and retrieve general files for clinic or department.
Manage and coordinate administrative programs or office activities.
Use computer software to create spreadsheets, manage databases, and prepare presentations, reports, and documents.
Answer telephones, takes messages or transfer calls.
Schedule appointments and update calendars.
Assist in arranging staff meetings, handle incoming/outgoing mail and faxes, prepare memos, invoices, or other reports.
Maintain databases and filing systems, whether electronic or paper.
Perform basic bookkeeping as needed.
May work with patients to secure billing information, reconciling billing reports and verifying insurance for patients.
Perform duties using specific knowledge of medical terminology and clinic procedures.