Administrative Assistant II

The Standard • Portland, OR

1d • $27 - $36 • Onsite

About The Position

In this role, you will provide confidential, high-level administrative and operational support to executive Human Resources leadership, serving as a trusted liaison with senior leaders, employees, customers, and external stakeholders. You will manage complex calendars, coordinate meetings and travel, prepare materials and expense reports, support executive communications, and assist with special projects that require discretion, organization, and sound judgment.
The ability to work onsite in Portland, OR at least 1x per quarter, is a requirement of this role.

Requirements

• High school diploma/GED
• Minimum 2 years of progressively responsible administrative experience supporting senior-level leaders, including experience interacting with customers, vendors, and executive-level visitors.
• Strong proficiency with of Microsoft Office/Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams, and productivity/AI tools where applicable.
• Advanced organizational and time-management skills, including the ability to strategically coordinate complex calendars, prioritize competing tasks, and meet deadlines.
• Demonstrated discretion and sound judgment in safeguarding sensitive, confidential, or business-critical information.
• Strong knowledge of company operations, policies, and procedures, with the ability to clearly communicate decisions, priorities, and direction verbally and in writing.
• Detail-oriented with the ability to anticipate executive needs, manage critical tasks on an executive’s behalf, and identify emerging opportunities, risks, or challenges.
• Ability to adapt quickly to changing priorities and diverse needs while working independently, collaboratively, and with limited direction.

Nice To Haves

• Initiates and takes responsibility for ownership of own tasks, decisions and outcomes.
• Demonstrates flexibility by willingly accepting new situations such as teams, projects or work processes.
• Demonstrates curiosity by asking questions regarding current approaches/methods and identifies potential improvements.

Responsibilities

• Provide professional, confidential administrative support to executive leaders while keeping daily operations organized and on track.
• Manage complex calendars, meeting logistics, travel arrangements, documents, correspondence, and expense reporting with accuracy and timeliness.
• Serve as a trusted point of contact for internal and external stakeholders, using strong judgment in sensitive, complex, or time-critical situations.
• Maintain organized records, information, invoices, and administrative processes that support timely follow-up and efficient executive operations.
• Coordinate executive-related events, recognition activities, attendance reporting, supplies, and other administrative needs that support the executive office.

Benefits

• medical, dental, vision
• 401(k) plan with matching company contributions
• An annual incentive bonus plan
• Generous paid time off including 11 holidays, 2 wellness days, and 8 volunteer hours annually
• Paid parental leave and adoption/surrogacy assistance
• An employee giving program that double matches your donations to eligible nonprofits and schools

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED