Administrative Assistant II

State of Illinois • Springfield, MO

3d • Hybrid

About The Position

The Department of Healthcare and Family Services, Division of Medical Programs is seeking to hire an organized, detail-oriented, fast-paced individual to serve as an Administrative Assistant II. This position will serve as the assistant to the Administrator of the Division of Medical Programs, performing complex administrative tasks to assist with planning, developing, coordinating, and executing daily office functions. Responds to special inquiries and correspondence from staff, public, and private organizations. The ideal candidate will have a strong knowledge of office management practices, procedures, and programs with the ability to follow written and verbal instructions. HFS values employees with different backgrounds, life experiences, and talents. If you are seeking a new opportunity, and this position appeals to you, please apply today!

Requirements

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires two (2) years of professional experience in a public or private organization.
• Requires completion of a background check and self-disclosure of criminal history.
• Requires the ability to utilize and maintain state issued equipment such as a laptop.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate.

Nice To Haves

• Minimum of two (2) years of professional experience serving as a staff assistant working for executive level management.
• Minimum of two (2) years of professional experience conducting special projects and evaluating existing and/or proposed programs.
• Minimum of two (2) years of professional experience interpreting programs, rules, and regulations for a public or private organization or state agency.
• Minimum of two (2) years of professional experience communicating detailed information both verbally and in written format.
• Minimum of two (2) years of professional experience serving as a liaison for executive level management in meetings.

Responsibilities

• Under administrative direction, serves as Medical Programs Administrative Assistant to the Deputy Administrator of Operations in the Division of Medical Programs.
• Confers with state and federal agency representatives and agency staff.
• Serves as liaison, conferring with the Governor’s Office, other state and federal agencies, and private organizations regarding the development, interpretation and installation of programs and procedures.
• Confers with managers including but not limited to Bureau Chiefs to interpret and explain policies and procedures.
• Serves as back up travel coordinator for administrative staff.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

• Health, Life, Vision, and Dental Insurance
• Pension Plan
• Paid Parental Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually.
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
• Employees earn (3) paid Personal Days annually.
• (13-14) paid holidays annually (based on start date)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree