Administrative Assistant II

Maryland Connect

About The Position

Under general supervision, the Administrative Assistant II will provide administrative support to the Title IX Coordinator in the Office of Title IX Compliance. The incumbent performs a combination of tasks which require knowledge, skills, and previous administrative experience. A high degree of sensitivity, discretion, and care is required as the Administrative Assistant works with confidential matters involving sexual harassment, sexual assault, dating/domestic violence, and other sex discrimination.

Requirements

High School Diploma or GED; Bachelor's degree
6 years experience providing administrative support.
Applicants may be required to complete the institutional required skills assessment to be considered.
Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency
Knowledge of office management systems and procedures.
Proficient in Microsoft Office.
Excellent written and verbal communication skills.
Attention to detail and problem-solving skills.
Strong organizational and planning skills and ability to execute multiple and continuing assignments with general instructions.
Requires a high degree of discretion and confidentiality.

Nice To Haves

Maxient database system

Responsibilities

Assists in preparing and administering department budget by creating requisitions, tracking purchase orders, and ensuing payment is made. Keeping comprehensive records by tracking expenses, reconciling spending, updating accounts, and running periodic reports.
Support Title IX prevention education programming and wellness initiatives.
Edits, formats, and revises a variety of documents and materials created by others. Proofreads for grammatical, typographical and basic content errors.
Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines.
Drafts and sends routine correspondence and replies to inquiries which do not require technical program knowledge.
Develops, implements, and maintains paper and electronic filing systems, including Maxient database system, which meet office needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Creates reports as needed.
Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing.
Receives and screens telephone calls and visitors. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate.
Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping.
Assists with all programs and events, including booking rooms, submitting room set-up requests, preparing all materials for the program, corresponding with speakers, ordering catering and parking reservations as needed, setting up the programs, attending programs, and cleaning up the events, among other duties.
Anticipates supervisor's course of action when absent and facilitates problem resolution. Interprets administrative decisions and policies to other staff and transmits directions and instructions based on authority delegated by the supervisor.
May provide guidance and instruction to other office support staff, including student workers and interns.
Other related duties as assigned.