Administrative Assistant II (5063) - Rail Transportation

Septa • Philadelphia, PA

20h • $59,540 - $74,412

About The Position

The Southeastern Pennsylvania Transportation Authority (SEPTA) is seeking to hire candidates for their Administrative Assistant II (5063) - Rail Transportation position. This role assists in the coordination of all administrative, secretarial, and clerical functions for the department and supports day-to-day operations within the organization.

Requirements

• High School Diploma or equivalent with a minimum of eight (8) years administrative/secretarial experience in the coordination of office procedures and reports.
• An equivalent combination of education and experience (one (1) year of post high school education equating to two (2) years of relevant experience) may be considered in lieu of the above listed requirements.
• Must possess the ability to coordinate and handle all administrative functions in a fast-paced environment.
• Must be able to handle multiple duties simultaneously with various deadlines.
• Prior to interview, candidate must pass current AA testing requirements established by the Testing Department (or have been previously qualified under prior testing standards).
• Demonstrate experience in working with highly confidential issues and material in a discreet manner in required.
• Must possess strong administrative and organizational skills required.
• Working knowledge of SuccessFactors, CAPES, and ASI.
• Must possess excellent oral and written communication skills including grammar, spelling, and proofreading skills.
• Proficiency in MS Office, Outlook, and Access.
• Excellent interpersonal skills, to deal effectively with a wide range of individuals at all levels, required.

Responsibilities

• Manages the daily administrative functions of the department.
• Provides assistance in administrative and secretarial related functions.
• Reads and routes incoming mail, oversee filing of correspondence and other records.
• Responsible for maintaining attendance records and inputting payroll into CAPES/INFOR.
• Responsible for administrative tasks which includes scheduling meetings, receives, and disseminate information, relieving manager of clerical and minor business details.
• Prepares and coordinates travel arrangements for staff.
• Interfaces with various levels of management both inside and outside the authority.
• Prepares various reports, PowerPoints and/or Spreadsheets.
• Composes letters, memos and correspondences as necessary.
• Serves as back up for other Administrative Assistants as appropriate.
• Complies with all Authority and departmental safety and security policies and procedures as well as applicable job safety responsibilities. Reports and safety concerns, compromises, or hazards affecting operations, the public, self and/or other employees. Responsible for personal safety and is encouraged to promote the safety of others.
• Performs other duties and assignments as directed.

Benefits

• Comprehensive Healthcare Coverage – Medical, prescription, dental, and vision plans with little to no employee premiums.
• Retirement Security – Participate in a Defined Benefit Pension Plan and a 457B Deferred Compensation Plan to build your financial future.
• Work-Life Balance – Enjoy paid parental leave, generous vacation time, and paid holidays to recharge and spend time with loved ones.
• Employee Wellness – Access wellness programs and resources to support your physical, mental, and emotional well-being.
• Invest in Your Growth – We offer tuition reimbursement to support your education and career advancement.
• Student Loan Assistance – Our positions qualify for the Public Service Loan Forgiveness (PSLF) program, helping you manage and reduce student debt.
• Free Travel Perks – Receive a FREE SEPTA Transportation Pass, giving you unlimited access to all SEPTA services!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED