Administrative Assistant II

University of Houston at Clear Lake•Houston, TX

56d

About The Position

The Administrative Assistant II is responsible for providing complex administrative and secretarial support to an area, staff, and/or faculty. Work involves maintaining and disseminating confidential information, routine business operations, coordinating activities, and assisting with customer oriented services. Works under minimal supervision.

Requirements

High School diploma or GED
Minimum 3 years of office or administrative support experience.
Good oral and written communication skills as well as strong interpersonal communication skills.
Knowledge of Microsoft Suite (Word, Excel, etc.).
Knowledge of spreadsheets, databases, and presentation software.
Ability to complete assignments on time and handle interruptions.

Responsibilities

Responsible for daily office duties such as answering phones, taking messages, greeting customers, data entry, filing, faxing, copying, ordering and maintaining inventory of office supplies and general daily office duties.
Assists with the scheduling of rooms for meetings, events, parking, and catering.
May handle mail processing and distribution.
Submits voucher requests for reimbursements for travel, meals, and other purchases. May have cash handling responsibilities and process deposits.
Assists with the coordination of special events, meetings, and/or projects.
Interacts with students, clients, faculty, staff, and administration.
Prepares documents such as reports, correspondence, and proposals.
Assists with database maintenance.
May maintain supply inventory.
Assists with and may be responsible for the review of P-Card purchases and reconciliation of expense reports.
May assist with the maintenance of assigned budget and performs related duties as assigned.