Administrative Assistant II, Veterinary Technology Program

CHESS•Farmington, NM

8d•Onsite

About The Position

This position is responsible for providing administration support for the Veterinary Technology Distance Learning Program (VTDLP) of San Juan College.

Requirements

Knowledge of modern office practices and procedures.
Knowledge of college and department policies and procedures.
Knowledge of computers and job-related software programs including Colleague and Microsoft Office (Word, Outlook, Excel, and Access).
Skill in prioritizing and organizing work.
Skill in the use of such office equipment as a computer, scanner, and fax machine, and copier.
Skill in oral and written communication.
Completion of specialized training in the field, in addition to basic skills typically associated with a high school education.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Responsibilities

Answers telephone and greets visitors; provides program information and assistance; refers to appropriate personnel; takes messages, and makes appointments.
Processes Off-Campus Clinical Instruction (OCCI) applications and Student Clinical Experience Agreements.
Enters student information, OCCI information, correspondence, semester grades, and course registrations into the VTDLP Access database.
Answers questions from students regarding program information, OCCI paperwork, registration, etc.
Provides program information and reply to inquiries via email.
Maintains assigned office hours.
Maintain office supply inventory; makes purchases as needed.
Sort and distributes incoming mail.
Enter VETT Courses into Colleague each year/semester.
Add VETT Course Instructors and Adjuncts as needed each semester.
Maintain Vet Tech website, review forms and information for ADA compliance before adding to the website and update website as needed.
Process book orders each semester.
Perform related duties as needed.