Administrative Assistant II Theatre and Dance

Liberty University•Lynchburg, VA

5d•Onsite

About The Position

The Administrative Assistant provides essential administrative and clerical support to the dean, chair, faculty, staff, student workers, and guests of the School of Communication & the Arts. This role requires the ability to work independently with good judgment and discretion while contributing to a collaborative and welcoming office environment.

Requirements

1-3 years administrative experience and bachelor’s degree required; OR 3-5 years office/administrative experience with finance/business and personnel management.
Proficient in Microsoft Suite (Word, Excel, PowerPoint, Teams, Outlook).
Excellent organizational and problem-solving skills and previous event planning experience required.
Ability to effectively communicate in English both verbally and in writing to convey clear, well-articulated information in a professional manner on e-mail and MSTeams.
Possess public communication skills that allow professional representation of Liberty University.
Able to be a team player but exercise initiative and good judgment.
Able to set priorities and manage multiple tasks with efficiency and good organizational skill.
Computer skills, Microsoft Office, and Outlook 365/calendar proficiency required.
Must have a working knowledge of Excel and become proficient at new systems.
Intuitively able to reason, analyze information and events, and apply judgment to solve problems of both a routine and complex nature.
Proof of a valid driver’s license, an acceptable DMV record, LU Driving Approval, and liability insurance is required when driving in the performance of the employee’s position.

Nice To Haves

Prefer professional work experience in a higher educational academic setting.
Prior experience with Liberty University systems is helpful.

Responsibilities

Greets visitors and provides professional, courteous assistance.
Performs clerical duties including filing, typing, answering phones, and managing email correspondence.
Schedules and coordinates events such as CFAW, Experience LU, graduation, and other departmental functions.
Schedules, records, compiles, transcribes, and distributes minutes of meetings.
Coordinates guest visits including accommodations, meals, and transportation.
Submits and tracks all facilities work orders, print shop orders, and IT Service Tickets.
Reserves rooms using 25Live.
Maintains a clean, organized, and positive academic office environment.
Trains and becomes proficient in Liberty University systems and software.
Supports and supervises HR hiring procedures.
Performs other duties as assigned.
Collaborates effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.
Submits key/badge access for others.
Provides training as needed to department employees for administrative processes.
Orders and maintains office supplies and equipment in BuyLU.
Reconciles all p-card expenditures.
Coordinates travel for department.
Tracks student information.
May use Workday to hire student workers and possibly GSA/TA, staff, and faculty.
Performs tasks supporting the department and School of Communication and the Arts, including duties typically assigned to an Administrative Assistant I as needed.
Enters/updates courses and programs in Courseleaf and may possibly enter faculty into FAT for classes and possibly handle catalog edits and course legislation.
May assist in processes related to faculty qualifications.
Approves time/absences in Workday for student workers and staff.
Oversees procurement tasks and manages budgets in Banner and Anaplan.
Supervises student workers and approves time.
May approve time for staff.