Administrative Assistant II (Security) - Virginia

Maryland Live! Casino & Hotel•Petersburg, VA

64d•Onsite

About The Position

At Live! we pride ourselves in our exceptional people. Our Team Members are the foundation of our success and truly the most valuable part of the Live! brand. The Security and Surveillance Department Administrative Assistant is responsible for aiding senior management and security/surveillance in a staff capacity by coordinating office services, acting as focal point for office equipment, answering multiple phone lines, receiving guests to the office, assisting with budget preparation/financial reports, records control and special administrative and clerical projects.

Requirements

Ability to assume responsibility for independent/self-directed action
Ability to perform assigned duties under frequent time pressure in an interruptive environment
Must have strong time management skills
Ability to effectively work independently and as part of a team
Ability to share or divide attention among several ongoing activities, projects or assignments
Must be able to work flexible hours including evenings, overnights, weekends and holidays and must be able to participate in the on-call rotation program
Experience in audio / video setup and maintenance
Knowledge of signal flow for audio and video
Ability to install new and maintain existing hardware
Strong guest service skills
Communicate effectively and efficiently
Office environment
Five (5) to Seven (7) years of experience in a high-volume professional office environment.
Two (2) - year Associates degree in Office Administration or a High School Diploma with equivalent experience.
Must have the ability to secure and maintain licensure as required by Virginia Gaming Control Board or any other applicable regulatory entity as may be required to perform assigned duties, or as required by Live's operating standards.

Nice To Haves

Security/law enforcement background is preferred, but not required.

Responsibilities

Assist with supporting security/surveillance personnel with routine questions/concerns.
Analyzes department work flow and operating practices, such as record keeping systems, forms control, office layout, and budgetary requirements and performance standards to create new systems or revise established procedures.
Prepares departmental reports, review and answer correspondence. May direct services such as maintenance repair supplies, mail and files. May compile, store and retrieve management data, using a computer.
Answer department phones lines, greet guests, and keep records of calls and visitors. Take concise messages and distribute timely to appropriate personnel
May act as focal point for vendors, suppliers and community organizations seeking to and currently doing business with company.
Maintain accurate records.
Perform general clerical and administrative office duties.
Meet with departmental directors and managers as necessary.
Analyzes office methods daily in order to improve workflow, simplify reporting procedures, or implement cost reductions.
Other duties as assigned.