Administrative Assistant II - Outpatient

Oklahoma Department of Mental Health and Substance Abuse Services • Lawton, OK

11d

About The Position

Jim Taliaferro Community Mental Health Center is seeking a highly organized and skilled Administrative Assistant II to join our team! This position will provide essential clerical support to the outpatient department, helping our facility managers with a variety of administrative tasks that keep operations running smoothly. As an Administrative Assistant II, you will be the first point of contact for visitors, greeting guests with professionalism and warmth. You will also manage incoming calls, maintain inventory of office supplies, and handle a variety of administrative duties to ensure the department runs efficiently.

Requirements

• Strong organizational skills and the ability to multitask effectively.
• Excellent communication skills, both in-person and over the phone.
• Professional demeanor with the ability to interact with visitors, clients, and staff in a courteous and respectful manner.
• Ability to manage office supplies and maintain inventory levels.
• A bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.

Nice To Haves

• Previous administrative experience or similar roles is preferred.

Responsibilities

• Assist facility managers by performing general clerical duties, including filing, scheduling, and managing paperwork for the outpatient department.
• Greet visitors and guests, providing a welcoming and professional first impression of the facility.
• Answer and direct calls on the main facility phone line, providing information and directing inquiries as needed.
• Track and maintain inventory of office supplies, ensuring that necessary materials are available for daily operations.
• Complete various other administrative tasks as assigned to support the efficient functioning of the outpatient department.

Benefits

• Annual base salary range of $38,500, plus a generous benefits allowance.
• A wide choice of health insurance plans with no pre-existing condition exclusions.
• Options for healthcare and dependent care expenses.
• 11 paid holidays, 15 days of vacation, and 15 days of sick leave in the first year.
• Retirement Savings Plan: With a generous company match to help secure your future.
• Employee Assistance Program: Support when you need it.
• Longevity Bonuses: For years of dedicated service.
• Training Opportunities: Continuous learning and development for CEU requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level