Administrative Assistant II Dean of Admissions, Advising and Retention

Midland College•Midland, TX

8d•Onsite

About The Position

The Administrative Assistant II to the Dean of Admissions, Advising & Retention provides administrative support, manages departmental budgets, correspondence, and scheduling. This position also interacts with students and the general public by providing general information. Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better. We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace.

Requirements

High School diploma or equivalent
Two years of clerical and general office experience
Strong organizational skills
Excellent interpersonal and social skills
Knowledge of general office equipment including copier, fax machine, and multi-line telephone
Computer literacy to include proficiency with Microsoft Word and Excel, creating spreadsheets, and data processing

Nice To Haves

Associate Degree or equivalent (60 college credit hours)

Responsibilities

Provide primary reception services to the Pathways Advising, Dual Credit, and Admissions Department and administrative support for the Dean of Outreach & Advising
Assist the Dean with activities and correspondence as requested
Process purchase orders and payments for the department
Maintain inventory and order office supplies
Responsible for annual inventory of department office equipment, furniture, etc.
Perform general secretarial duties such as filing, copying, running errands, typing, imaging, and data entry
Complete work orders for IT and maintenance, as needed
Mail distribution
Schedule appointments, set up travel arrangements and accommodations for office staff
Create personnel status forms and coordinate payroll activities, including timesheets, leave sheets, and transmittals
With the Dean, manages the departmental budget and maintains appropriate records
Fields and responds to telephone inquiries and messages
Facilitates student requests and answers on-site inquiries
Other duties as assigned