Administrative Assistant II - County Engineer

Bell County•Belton, MO

7d•$21 - $22•Onsite

About The Position

Come work at a place where we strive to promote and create a safe community. We take pride in living and working in Central Texas and are looking for exceptional talent to join our team. This role serves as the primary front-desk point of contact, handling a high volume of public and contractor calls, walk-ins, and inquiries, and triaging issues to engineers as appropriate. The position also involves managing the County Engineer’s calendar, scheduling meetings, coordinating project-related appointments, and preparing relevant documentation. Additionally, it requires maintaining office files, departmental records, ROW/plat documentation, engineering reference materials, and regulatory documents using digital document-management systems. The role also coordinates incoming/outgoing mail, supply inventory, purchasing requests, vendor communications, and invoice coding and processing. Technical support includes assisting with tracking engineering projects, permitting workflows, procurement steps, and contractor/vendor communication, as well as entering, updating, and verifying data in GIS platforms, permitting systems, plat tracking systems, and internal engineering databases. The Administrative Assistant II prepares and submits materials for Commissioners Court and supports annual budget preparation and departmental expenditure tracking.

Requirements

Working knowledge of engineering or permitting workflows, procurement processes, and county or municipal operations.
Proficiency with Microsoft Office (intermediate level) including Outlook scheduling, Excel tracking sheets, and Word document formatting.
Prior experience with at least one of the following: GIS platforms, Permitting software, Document-management systems, Engineering project tracking tools.
Ability to handle constant public interaction, manage time-sensitive customer needs, and communicate clearly with residents, developers, and contractors.
Strong attention to detail and ability to support budgets, invoices, and procurement documentation.
High school diploma or GED required.
At least 5 years of administrative experience with 3 years in a government, engineering, construction, permitting, or procurement environment; or an equivalent combination of experience that provides the necessary skills.
Demonstrated experience supporting leadership roles (director level, engineer, manager, or public-sector equivalent).
Must possess and maintain a valid state driver’s license with an acceptable driving history.
Ability to obtain and maintain a Texas Notary Public commission.

Nice To Haves

Experience supporting civil engineering, public works, development services, or similar technical departments.
Experience preparing agenda submissions for Commissioners Court, City Council, or similar governing bodies.
Experience in handling plats, ROW documents, permits, or development agreements.
Familiarity with the Texas Open Records Act, local government processes, or county regulatory frameworks.
Experience coordinating multi-stakeholder projects involving contractors, developers, engineers, or surveyors.

Responsibilities

Manage the County Engineer’s calendar, schedule meetings, coordinate project-related appointments, and prepare relevant documentation.
Serve as the primary front-desk point of contact, handling a high volume of public and contractor calls, walk-ins, and inquiries; triage issues and route to engineers as appropriate.
Maintain office files, departmental records, ROW/plat documentation, engineering reference materials, and regulatory documents using digital document-management systems.
Coordinate incoming/outgoing mail, supply inventory, purchasing requests, vendor communications, and invoice coding and processing.
Assist with tracking engineering projects, permitting workflows, procurement steps, and contractor/vendor communication.
Enter, update, and verify data in GIS platforms, permitting systems, plat tracking systems, and internal engineering databases.
Prepare and submit materials for Commissioners Court, including agenda items, supporting documents, plates for signature, and notarized filings.
Support annual budget preparation, departmental expenditure tracking, and related financial workflows.
Respond to public questions about county engineering processes, driveway permits, plating requirements, and general development guidelines.
Coordinate with other County departments and external agencies on engineering-related matters, permitting, and project milestones.
Maintain departmental references including code books, subdivision regulations, engineering checklists, and vendor lists.
Schedule training, secure hotel accommodations, and track and renew memberships.