Administrative Assistant II - Clinical Research | Atrium Health
Advocate Health and Hospitals Corporation•Charlotte, NC
•Hybrid
About The Position
This full-time position is within the Academic Pediatric Administration department at Atrium Health, specifically in Greater Charlotte Research and Other Sponsored Programs. The role involves providing administrative and secretarial support, including managing correspondence, coordinating schedules, handling expenses, and maintaining department files. The ideal candidate will have strong organizational and communication skills, with a typing speed of 60+ WPM preferred.
Requirements
- High school education or equivalent.
- 5 years of executive-level secretarial experience.
- Basic computer knowledge
- Ability to prioritize work
- Effective interpersonal communication skills, written/verbal
- Basic organizational skills
Nice To Haves
- Typing 60+ wpm, preferred
- Workday experience
Responsibilities
- Types letters, memos, reports, and other types of correspondence from rough drafts or provided copy.
- Composes correspondence for supervisor/staff.
- Collects data and/or compiles information to prepare reports for department.
- Transcribes dictation and/or use shorthand.
- Prepares presentations, handouts, signs, invitations, etc. utilizing various software packages.
- Greets and directs visitors.
- Responds to associate/patient complaints, resolves problems, or directs associate/patient to appropriate parties.
- Follows up on letters and phone calls, making sure appropriate parties follow through.
- Compiles, analyzes, and summarizes data to prepare reports.
- Coordinates work or provides direction and/or guidance to others.
- Responds to correspondence not requiring supervisor’s attention.
- Monitors budget for department.
- Initiates follow up for calls, correspondence, etc., received by department.
- Answers phones for others within department and follows up on requests if able.
- Covers for other secretaries in department in their absence.
- Sets up meetings and maintains meeting schedule for supervisor and others within department.
- Arranges catering, AV requests, handouts, agendas, minutes, etc., for meetings.
- Makes travel arrangements, including hotel reservations, airline reservations, ground transportation, seminar registration, etc., and prepares expense reports for reimbursement.
- Maintains and orders supplies.
- Prepares expense reports, check requests, petty cash reimbursement, invoice payment, and time cards for department.
- Maintains records and files within the department/unit.
- Creates and sets up filing systems for department/unit.
Benefits
- Comprehensive suite of Total Rewards: benefits and well-being programs
- Competitive compensation
- Generous retirement offerings
- Programs that invest in your career development
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
