Administrative Assistant II - Clinical Research | Atrium Health

American Addiction Centers • Charlotte, NC

2d • $27 - $40 • Hybrid

About The Position

This full-time Administrative Assistant II position in Clinical Research at Atrium Health, located in Charlotte, NC, is responsible for providing comprehensive administrative and secretarial support to the department. The role involves managing correspondence, representing the system in communications, performing diversified administrative tasks, coordinating schedules, supervising minor department expenses, and maintaining department files. The position requires strong organizational and communication skills, basic computer knowledge, and the ability to prioritize work effectively in a dynamic environment.

Requirements

• High school education or equivalent.
• 5 years of executive-level secretarial experience.
• Typing 60+ wpm, preferred
• Basic computer knowledge
• Ability to prioritize work
• Effective interpersonal communication skills, written/verbal
• Basic organizational skills

Nice To Haves

• Workday experience

Responsibilities

• Types letters, memos, reports, and other types of correspondence from rough drafts or provided copy.
• Composes correspondence for supervisor/staff.
• Collects data and/or compiles information to prepare reports for department.
• Transcribes dictation and/or use shorthand.
• Prepares presentations, handouts, signs, invitations, etc. utilizing various software packages.
• Greets and directs visitors.
• Responds to associate/patient complaints, resolves problems, or directs associate/patient to appropriate parties.
• Follows up on letters and phone calls, making sure appropriate parties follow through.
• Compiles, analyzes, and summarizes data to prepare reports.
• Coordinates work or provides direction and/or guidance to others.
• Responds to correspondence not requiring supervisor’s attention.
• Monitors budget for department.
• Initiates follow up for calls, correspondence, etc., received by department.
• Answers phones for others within department and follows up on requests if able.
• Covers for other secretaries in department in their absence.
• Sets up meetings and maintains meeting schedule for supervisor and others within department.
• Arranges catering, AV requests, handouts, agendas, minutes, etc., for meetings.
• Makes travel arrangements, including hotel reservations, airline reservations, ground transportation, seminar registration, etc., and prepares expense reports for reimbursement.
• Maintains and orders supplies.
• Prepares expense reports, check requests, petty cash reimbursement, invoice payment, and time cards for department.
• Maintains records and files within the department/unit.
• Creates and sets up filing systems for department/unit.

Benefits

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED