ADMINISTRATIVE ASSISTANT I - ILLINOIS STATE FAIR SPACE RENTAL
About The Position
This position provides clerical office support and paraprofessional or technical work under the general direction of the Non-Fair Events Manager. The role involves exercising independent judgment within established program rules and policies. It also performs bookkeeping functions for non-fair facility rentals, assists the manager with administrative projects, and serves as backup for the ISF Buildings and Grounds Liaison for the Non-Fair events unit. The position is a union position, and provisions of the relevant collective bargaining agreement/labor contract apply. Applications must be submitted electronically through the illinois.jobs2web.com website. There is a possibility for a remote/hybrid schedule from November 1st through March 31st, dependent on operational needs, with a requirement to work fully in office from April 1st to October 31st. Working for the State of Illinois is described as a testament to compassion, equity, and dedication, offering jobs that fit life and schedule with excellent benefits and opportunities for career advancement.
Requirements
- Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
- Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.
- Requires completion of a name-based background screening and self-disclosure of criminal history.
- Requires ability to travel in the performance of duties.
- Requires appropriate, valid driver’s license.
- Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.
Nice To Haves
- Requires intermediate proficiency in MS Office Suite, proficiency in software, including but not limited to, computer software for monetary transactions and Adobe Experience or similar programs.
- Prefers working knowledge of office practices, procedures and programs.
- Prefers working knowledge of composition, grammar, spelling, and punctuation.
- Prefers one year experience interpreting and preparing financial and data-based reports.
- Prefers exceptional verbal communication skills for interacting with the public, team members and stakeholders.
- Prefers one year experience with audit processes and requirements, and the ability to ensure all internal activities conducted are compliant with audit standards
Responsibilities
- Performs bookkeeping functions associated with non-fair facility rentals.
- Assists the Non-Fair Events Manager with various administrative projects.
- Serves as the backup for the ISF Buildings and Grounds Liaison for the Non-Fair events unit.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Benefits
- Monday-Friday work schedule
- Flexible work schedules in many program areas
- Health, life, vision, and dental insurance
- 12 Weeks paid maternity/paternity leave
- Pension Plan
- Public Service Loan Forgiveness
- Deferred Compensation, and other pre-tax benefit programs
- Employees earn twelve (12) paid sick days annually
- Ten to twenty-five (10-25) paid vacation days based on years of service
- Employees earn three (3) paid personal days pro-rated based on start date
- Thirteen - Fourteen (13-14) paid state holidays annually
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
