ADMINISTRATIVE ASSISTANT I (OFFICE OF THE CHIEF PROCUREMENT OFFICER) SEIU 73

Cook County•Chicago, IL

9d•$24•Hybrid

About The Position

Under the general direction of the department head or designee, performs a variety of coordinated administrative tasks to provide logistic support to office, business or operations by exercising advanced skills, selecting appropriate combination of methods from a wide variety of procedures, making simple adaptations and interpretations of a limited number of substantive guides and manuals, working closely with supervisors to formulate effective and efficient responses to minor problems. Responds to requests for information, prepares and reviews incoming and outgoing materials/correspondence for consistency with departmental procedures. May act in the capacity of a resource person by demonstrating proficiency in the proper use of office equipment and execution of new work methods and procedures. Performs data entry into various applications including Oracle EBS. Assumes responsibility for following-up in an effective manner on unresolved business within the purview of their assigned duties. Performs other duties as assigned.

Requirements

High School Diploma or General Education Development (GED) certificate is required.
Two (2) years of full-time work experience performing administrative and/or clerical job duties is required.
Must be able to lift twenty-five (25) pounds is required.
Proficiency in the use of Microsoft Office Suite and other computer software.
Good attention to multifarious detail, ability to reproduce and cross reference data.
Ability to follow-up in a thorough and timely manner relative to unresolved business.
Knowledge of business, legal and/or other technical language usage, punctuation, and grammar for application to business forms, letters, records and reports.
Strong writing skills with the ability to edit correspondence, documents, contracts or related material.
Knowledge utilizing and applying basic mathematical skills and performs calculations relative to the tabulation of bids and/or other procurement documents or analyses.
Skill and accuracy in the control, organization and maintenance of files and records according to various methods (i.e. electronic, alpha and/or numeric filing systems).
Good communication skills; ability to gather information from others and make inquiries; ability to convey information and explain or describe basic office policy and procedure to others in person or by telephone with proper training provided.
Ability to multi-task and perform well under pressure, plan and conduct multiple assignments within specified time frame/deadlines; ability to support administrative functions of the office.
Skill exercising sound judgment, discretion and tact relative to problems or situations involving general public, staff and/or outside agencies.
Ability to understand and carry out instructions, both written and verbally to others.
This position requires various types of physical exertion, including but not limited to lifting, pulling, pushing, climbing and moving objects of moderate to heavy weight.

Responsibilities

Performs a variety of coordinated administrative tasks to provide logistic support to office, business or operations.
Exercises advanced skills, selecting appropriate combination of methods from a wide variety of procedures, making simple adaptations and interpretations of a limited number of substantive guides and manuals.
Works closely with supervisors to formulate effective and efficient responses to minor problems.
Responds to requests for information.
Prepares and reviews incoming and outgoing materials/correspondence for consistency with departmental procedures.
May act in the capacity of a resource person by demonstrating proficiency in the proper use of office equipment and execution of new work methods and procedures.
Performs data entry into various applications including Oracle EBS.
Assumes responsibility for following-up in an effective manner on unresolved business within the purview of their assigned duties.
Performs other duties as assigned.