ADMINISTRATIVE ASSISTANT I - 77000461

State of Florida•Ocala, FL

1d•Onsite

About The Position

This position performs independent work assisting management in the handling and coordination of administrative functions in the Division of Law Enforcement at the Northeast Regional Office. The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Requirements

Employment in this position is contingent upon satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes and a pre-employment background investigation.
Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume. Information should be provided regarding any gaps in employment.

Nice To Haves

Knowledge of purchasing rules; property inventory, finance & accounting procedures, personnel and budget.
Ability to prepare correspondence and administrative reports.
Ability to use personal computer.
Ability to work independently.
Ability to establish and maintain effective working relationships with others.
Ability to communicate with the public in a courteous manner.

Responsibilities

Serves as a records liaison. Maintains records and files in accordance with state statutes, agency policy, and standard office practices.
Assists law enforcement personnel regarding administrative paperwork or other clerical matters. Examples include, but are not limited to, subpoenas, mail, off-duty paperwork, travel, purchasing, etc.
Assists the public in person or by phone.
Ensures administrative tasks are completed in a timely and accurate manner.
Facilitates procurement and acts as a liaison with vendors regarding goods or services. Enters information into the State of Florida / Bank of America Works system.
Prepares and tracks travel authorizations and travel reimbursements in the Statewide Travel Management System.
Completes special administrative projects and tasks, including, but not limited to, the development and preparation of various reports, analyses, and other management documents.
Serves as the regional point of contact for Deer Depredation Permits and Steel Trap Permits.
Provides for the efficient operation of the office by ensuring equipment and supplies are maintained.
Works with the regional Property Analyst and Property Custodian on property-related matters.
Possess strong communication skills and the ability to work collaboratively in a team-oriented environment on a daily basis.
Performs other related duties and special projects assigned.

Benefits

Comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.
Option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement.
Tuition waiver program within the state university and community college systems.
Health Premiums $25.00- Single / $90.00- Family Biweekly
No Cost $25,000 Life Insurance
Nine Paid State Holidays, One Personal Holiday per year
4 hours Annual Leave and 4 hours Sick Leave accrued Biweekly
Retirement Plan Options
State University and College Tuition Waiver Program
On the Job Trainings
Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.
Paid administrative leave for mentoring, volunteering, voting, and other reasons because we understand the importance of giving back to the community.