Administrative Assistant I - Institutional Asset Management

PNC Bank • Pittsburgh, PA

4d • Onsite

About The Position

At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the company’s success. As an Administrative Assistant I within PNC's Institutional Asset Management organization, you will be based in Pittsburgh, PA. Responsibilities include: Administrative and Operational Support: invoice and expense report processing , travel coordination, meeting agenda preparation and meeting support; mail room support, complete a variety of tasks in Salesforce CRM system and miscellaneous administrative requests. Workplace, Facilities & Office Operations: workspace moves and office planning; office supply management; visitor coordination and support. Employee Programs & Onboard Support: new hire onboarding coordination, system access requests. Project Management: special projects and business initiatives as needed (i.e. Market Events for clients and prospects), other business continuity responsibilities as needed. Sponsorship Requests & Ticket Requests: coordinate and organize Sponsorship requests from clients in addition to processing ticket requests for client entertainment purposes. PNC is an in-office company that fosters a supportive culture where employees can thrive and achieve balance. We encourage candidates to connect with their recruiter and hiring manager to understand workplace expectations and ensure the role aligns with their goals. PNC will not provide sponsorship for employment visas or participate in STEM OPT for this position.

Requirements

• Customer Focused - Knowledgeable of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions and able to leverage that information in creating customized customer solutions.
• Managing Risk - Assessing and effectively managing all of the risks associated with their business objectives and activities to ensure they adhere to and support PNC's Enterprise Risk Management Framework.
• Calendar Management
• Office Administration
• Organizing
• Presentation Development
• Prioritization
• Researching
• Accuracy and Attention to Detail
• Confidentiality
• Desktop Tools
• Effective Communications
• Flexibility and Adaptability
• Office Administration
• Associates degree
• related experience or product knowledge to accomplish primary duties
• 3+ years experience
• In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered.
• This position is subject to the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA) and, for any registered role, the Secure and Fair Enforcement for Mortgage Licensing Act of 2008 (SAFE Act) and/or the Financial Industry Regulatory Authority (FINRA), which prohibit the hiring of individuals with certain criminal history.

Responsibilities

• Performs diverse, tactical, and confidential administrative support functions for managers generally considered to be Business Unit Group Managers I or below to facilitate the efficient operation of the organization.
• Provides administrative support by using supplied office equipment and/or software; routing or responding to routine correspondence not requiring supervisor's attention; preparing routine letters and memoranda for the supervisor's review; scheduling appointments; coordinating meetings and travel arrangements.
• Prepares required/requested reports by gathering and summarizing data using office equipment and software to manipulate the data, producing graphics and spreadsheets, as required.
• Contributes to the efficiency of the area by organizing and expediting the flow of work to appropriate staff members.
• Provides support by screening and routing mail, visitors, and telephone calls; responding to requests for information and furnishing the information when possible or referring to appropriate area/person and other clerical duties, including photocopying and faxing.
• Maintains inventory for the area by monitoring supplies and anticipating needs; taking/placing orders and verifying receipt and coordinating maintenance of office equipment.
• Contributes to the efficiency of the operation by performing other related duties as assigned.
• invoice and expense report processing
• travel coordination
• meeting agenda preparation and meeting support
• mail room support
• complete a variety of tasks in Salesforce CRM system and miscellaneous administrative requests
• workspace moves and office planning
• office supply management
• visitor coordination and support
• new hire onboarding coordination
• system access requests
• special projects and business initiatives as needed (i.e. Market Events for clients and prospects)
• other business continuity responsibilities as needed
• coordinate and organize Sponsorship requests from clients
• processing ticket requests for client entertainment purposes

Benefits

• medical/prescription drug coverage (with a Health Savings Account feature)
• dental and vision options
• employee and spouse/child life insurance
• short and long-term disability protection
• 401(k) with PNC match
• pension and stock purchase plans
• dependent care reimbursement account
• back-up child/elder care
• adoption, surrogacy, and doula reimbursement
• educational assistance, including select programs fully paid
• a robust wellness program with financial incentives
• maternity and/or parental leave
• up to 11 paid holidays each year
• 9 occasional absence days each year, unless otherwise required by law
• between 15 to 25 vacation days each year, depending on career level
• years of service

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree