Administrative Assistant I - 530548
About The Position
The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Operates standard office equipment such as personal computers, copiers, fax machines, etc. Acts as the first point of contact for all parents, visitors, UA students, faculty, staff, and external contacts for the Children's Program either in person or by phone. Answers questions, directs inquiries to the appropriate person, and assists in managing the database for all persons requiring access to the children's area while maintaining confidentiality. Maintains waiting list databases and email communications. Assists in supervising work study and graduate students. Secures substitute teachers as needed. Maintains USDA records. Assists with budgets and requisitions. Assists with travel itineraries. Oversees work orders and other duties as needed to assist with the Director and Assistant Director.
Requirements
- High school diploma or GED or higher.
- Basic understanding of personal computers and other office equipment.
- Good organization and public relations skills.
- Knowledge of Microsoft Word, Excel, Publisher, Database management, Outlook, Banner, Concur, Child Nutrition Program, and AIM.
- Friendly, engaging, professional, and discrete.
- Excellent communication skills, both verbal and written.
- Must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources.
Responsibilities
- Acts as office liaison/receptionist.
- Receives and routes phone calls, emails, and/or guests.
- Maintains files and enters data.
- Operates standard office equipment such as personal computers, copiers, fax machines, etc.
- Acts as the first point of contact for all parents, visitors, UA students, faculty, staff, and external contacts for the Children's Program either in person or by phone.
- Answers questions, directs inquiries to the appropriate person.
- Assists in managing the database for all persons requiring access to the children's area while maintaining confidentiality.
- Maintains waiting list databases and email communications.
- Assists in supervising work study and graduate students.
- Secures substitute teachers as needed.
- Maintains USDA records.
- Assists with budgets and requisitions.
- Assists with travel itineraries.
- Oversees work orders and other duties as needed to assist with the Director and Assistant Director.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
