Administrative Assistant I - Assessor's Office

COWETA COUNTY COMMISSIONERS•Newnan, GA

6h•Onsite

About The Position

Performs skilled administrative support work providing administrative support to department staff; receiving and processing incoming calls and visitors, preparing, and maintaining detailed and/or confidential records and files, and related work as apparent or assigned. Work is performed under the moderate supervision of the assigned supervisor.

Requirements

General knowledge of standard office and receptionist procedures and the operation of a multi-line telephone
General knowledge of the functions and activities of the County
Ability to speak clearly, understand and follow written and oral directions
Ability to operate standard Office, computer and word processing equipment
Ability to type on a typewriter or computer efficiently
Ability to establish and effective working relationships with associates, clients and the general public
High school diploma or GED
Moderate experience in administrative support and office operations, or equivalent combination of education and experience.

Nice To Haves

May require specific certifications and/or licenses depending upon departmental assignment.
May require specific training depending upon departmental assignment.

Responsibilities

Acts as receptionist; greets visitors, citizens and customers; answers telephone; provides information, answers questions and responds to inquiries or complaints; forwards calls to appropriate party; assists the public with the completion of records, applications, etc.; directs visitors to appropriate party.
Performs research, coordinates with other departments and agencies.
Types a variety of documents including correspondence, forms, reports, purchase orders, requisitions, resolutions, ordinances, proclamations, and related documents, etc., where a knowledge of format and presentation is necessary, answers routine correspondence independently.
Enters a variety of data into computer system; checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures; enters and retrieves sensitive and restricted information into computer system.
Maintains daily calendar of appointments; makes travel and lodging arrangements; assists with event preparation and catering.
Prepares and maintains a variety of office files, accounts, and other records; complies information and verifies data.
Collects payments and fees; issues receipts; assists with processing accounts receivable, accounts payable, payroll, budgetary and other financial data; reconciles invoices with payment vouchers; prepares daily deposits; prepares bills.
Receives, sorts, processes, and distributes incoming and outgoing mail.
Operates a variety of standard office equipment; performs light maintenance on photocopy and scanning equipment.
Maintains inventories and orders supplies; prepares purchase orders.
Encourages and promotes a culture of excellent service.