Administrative Assistant I

University of Maryland Eastern Shore • Hazel Park, MI

5d • $45,375 - $51,783 • Onsite

About The Position

The Department of Education invites applicant to apply for a full-time, nonexempt position with full benefits. The position will report to the Department Chair. The Administrative Assistant I will support the Department of Education performing moderately complex administrative duties. Incumbents have responsibility for office operations and function independently, where procedures have been established with moderate consequence of error.

Requirements

• High School Diploma or GED
• 2 years experience providing administrative support.

Nice To Haves

• Strong written and oral communication skills.
• Experience with Microsoft Office and G (Google) Suites.
• Experience providing administrative support in a higher education setting.
• Ability to interact with internal and external parties in a courteous and efficient manner; and to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Responsibilities

• Screens telephone calls and visitors, independently handles routine matters, and forwards remainder to appropriate parties.
• Makes travel arrangements following general instructions and campus procedures.
• Performs necessary follow-up for vouchers, expense reports, and reimbursements.
• Orders supplies and equipment; oversees equipment maintenance.
• Assists with department budget, updating department accounts, and creating routine reports.
• Assists with admissions-related outreach, including programs and events for prospective students.
• Assists with faculty onboarding and separation processes.
• Prepares appointment forms and personnel paperwork.
• Processes purchase requisitions and procurement requests.
• Coordinate purchasing documentation and reimbursement requests.
• Coordinates adjunct hiring documentation.
• Provides administrative support to adjunct faculty.
• Provides necessary updates to course schedules.
• Gathers and consolidates background information for reports, utilizing available resources such as departmental files, policy and procedure documents, Internet research, and communication with internal and external contacts.
• Perform other related duties as assigned.

Benefits

• Health insurance, including multiple medical plan options for employees and dependents offered through the State of Maryland Employee Benefits Division.
• Prescription drug, dental, and flexible spending accounts, and vision coverage.
• Retirement plans: mandatory enrollment in a state pension system or an Optional Retirement Plan with Fidelity or TIAA, Supplemental Retirement Accounts (TIAA, Fidelity, or MSRP-Nationwide) with $600 annual state match, Life Insurance (state sponsored MetLife, USM sponsored MetLife Plan, life insurance and long-term disability insurance).
• Tuition remission benefits for eligible employees and, subject to USM policies, spouses and dependents at University System of Maryland institutions.
• Non-exempt positions start at 11 days annual per year, sick leave 15 days per year, personal leave 3 days per year). Overtime, shift-differential and on-call pay and paid holidays.
• Employee wellness and support resources and access to the State of Maryland wellness programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED