Administrative Assistant I - Temporary Part-time (Benefits eligible) - 529753

The University of Alabama•Tuscaloosa, AL

2d•Onsite

About The Position

The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Operates standard office equipment such as personal computers, copiers, fax machines, etc. This position will work 30 hours per week, 9 months of the year (likely August 15 through May 15). Typical duties include interacting with students to provide information, schedule appointments, address questions regarding office policy and procedure, responding to numerous parent questions and concerns, routing telephone calls, emails, mail, and visitors. Also, arranges itineraries/agendas, and tracks student compliance with set meeting times, maintains confidential student records (database and/or hardcopy). Responsible for completing required training that is related to laws and regulations, that creates a more hospitable and respectful workplace; and safer work environment. Has personal accountability for financial reporting and responsibility for establishing, enforcing, and following internal processes and controls as outlined in UA policies and procedures.

Requirements

High school diploma or GED or higher.
Must be able to maintain confidentiality.
Excellent interpersonal skills.
Ability to communicate effectively and concisely written and verbally.
Ability to work cooperatively with others toward common objectives.
Strong organizational and time management skills.
Knowledge of standard software programs (i.e. Word, Excel, Access, Outlook) and operational knowledge of personal computers.
Demonstrates commitment to supporting all students.

Nice To Haves

High school diploma or GED and two (2) years of administrative experience; OR associates degree or higher

Responsibilities

Provides administrative support for the operations of unit.
Performs routine and well documented administrative tasks.
Acts as office liaison/receptionist.
Receives and routes phone calls, emails, and/or guests.
Maintains files and enters data.
Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Interacts with students to provide information, schedule appointments, and address questions regarding office policy and procedure.
Responds to parent questions and concerns.
Arranges itineraries/agendas.
Tracks student compliance with set meeting times.
Maintains confidential student records (database and/or hardcopy).
Completes required training related to laws and regulations.
Has personal accountability for financial reporting and responsibility for establishing, enforcing, and following internal processes and controls.