Administrative Assistant I

The University of Texas at Arlington Portal • Arlington, TX

14d • Onsite

About The Position

The Administrative Assistant I will provide general administrative support to both the Accounting Department and the Finance and Real Estate Department. Performs various routine administrative duties daily for both departments. Requires a broad understanding of organizational operations and procedures. Will handle confidential and sensitive material.

Requirements

• High school diploma or equivalent.
• Two (2) years of experience providing secretarial or administrative support or equivalent work experience.

Nice To Haves

• Bachelor’s degree in Communication, General Studies, or Business.
• Experience with department budgets.
• Experience processing basic financial transactions.
• Experience with PeopleSoft.
• Experience with The University of Texas at Arlington policies and procedures.

Responsibilities

• Addresses and resolves routine problems within the business or academic unit; apply internal and external policies and procedures during the resolution of problems.
• Serves as a liaison between the business or academic unit and internal and external clients.
• Creates routine correspondence (i.e., letters, emails, etc.); submits e-forms; maintains files and records and inputs class schedules for both departments.
• Schedules and coordinates meetings and events, including managing invitations, tracking RSVPs, securing room reservations, arranging catering, and ensuring all logistical details are executed accurately and on time.
• May perform one or more of the following: assist with departmental exams, act as timekeeper, maintain employee records, track annual appointments for the business or academic unit, etc.
• Coordinates travel arrangements and prepares expense vouchers and expense reimbursements. Also handles other reimbursement requests.
• May perform one or more of the following: assist in the reconciliation of departmental financial accounts; prepare and submit financial transactions including vouchers, requisitions, deposits, budget transfers.
• Use of a purchasing card for departmental purchases, including monthly reconciliation of all transactions.
• Performs other duties assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED